(Closed) Any Bees have large (350 plus), outdoor wedding & tent reception?

posted 8 years ago in Reception
Post # 3
6 posts
  • Wedding: July 2011

You may want to consider fans/heaters. I’m from Indiana so I know the weather can be unexpected. I’d post some signs around the property directing people to reception, ceremony, bathroom, parking, etc. Worn wood with painted words seems to be popular these days.

It’d be fun to offer croquet, badmitton, etc during reception.

Good luck.

Post # 4
406 posts
Helper bee
  • Wedding: February 2009 - Small church ceremony with mountain-view log cabin reception

Hi there!

I know that Mrs. Tiramisu had a large outdoor wedding with throwies and all. She did get a coordinator, and from her description it helped a TON with organization and day-of details. From my own wedding, I can tell you that hiring a coordinator was the best decision I made. It takes the stress off of you, and I’m sure you will want to enjoy the celebration instead of coordinate.

Here are some of her posts:




and here’s the link to all of her posts: http://www.weddingbee.com/author/tiramisu/


Good luck!


Post # 5
2344 posts
Buzzing bee
  • Wedding: June 2010

We just had a wedding for about 170, all outdoors with a tent reception as well. While not quite as big as yours, I can definitely relate to your stress! Our wedding was also on a family farm and it is really a lot of work orchestrating everything and bringing everything in, though it seems like you’ve thought of a lot!

One thing I didn’t notice you mention — have you rented bathroom trailers? Most homes, even large homes, cannot handle more than 150 people using the septic system! Ours was really nice – it had tile floors, air conditioning, flushing toilets, the works! Of course it came with a big price tag but it was worth it and guests got a kick out of it!

Another thing — our tent was 40 x 100 for half as many people as you are having, with a buffet but no dance floor. Are you having a separate tent for dancing (if you are having it)? I would definitely make sure you have enough room!

And yes, hiring a DOC coordinator is HUGE. We are so glad we did – the best money we spent on the whole thing!

Post # 7
2344 posts
Buzzing bee
  • Wedding: June 2010

Your daughter’s wedding sounds so fun — I would be all about the popcorn machine! I think if you are having the “bar” in another tent, and the dancing in another tent, you might be able to squeeze in, but you could very well have some tables up on the buffet. Ask your rental people for their honest opinions! 

You can see pictures taken by our friends and family here but our pro pics aren’t back yet! 

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