(Closed) Any bees that have worked in catering/events?

posted 7 years ago in Reception
Post # 3
Member
2891 posts
Sugar bee
  • Wedding: July 2013

I would explain your concern to them and tell them you will recruit people to help them if it is just a manpower issue.

Post # 4
Member
1543 posts
Bumble bee

Is it just the table that will need to be in place, or are they saying the equipment needs to be prepped as well? What types of equipment are/will be on it? Even if it will have chafing dishes, and punch bowls or fountains, an hour should be enough time. Is that the only table that will be set up, or will there be others? If there are more, it could take longer than an hour, but if that’s the only one, then an hour should be sufficient. It could also depend on the food being served. Some things are trickier and require more precise preparation and presentation. If it’s just simple type foods, again an hour should be sufficient. 

Maybe they’re trying to avoid completely setting up whilst your cocktail hour is ongoing? In an attempt to make sure things aren’t rushed? Will the cocktail hour be in the same room, or a different one? They could be wishing to stay out of the way, as well.

 

Post # 5
Member
4755 posts
Honey bee
  • Wedding: May 2012

That’s not difficult to set up but agree provide man power if that’s their issue.

Post # 6
Member
4824 posts
Honey bee

@vmec: agree. Are all their people going to be serving you at the cocktail hour? Is that the only thing they are setting up? Are they already setting tables etc? Would this just push them over the edge for timing or would they need another person to get it set up?  

You would be surprised how long it can take to set up. So even if it took only 20 minutes, that is 20 minutes that they dont have for serving your guesets, bringing food out, clearing plates, setting tables.

Post # 7
Member
167 posts
Blushing bee
  • Wedding: February 2013

I have catered! And although it looks simple to you, it’s not. It’s probably a folding table and the linen looks well thought out and there’s a lot on that table. Compromise? Have them remove the things on the table so that a few ladies or gents could set it back up in a jiffy.

Also, that looks like a chafing dish to keep food warm and it could be hot to move. they may ixnay my idea for that reason. (Safety)

Post # 8
Member
916 posts
Busy bee
  • Wedding: April 2011

If there are going to be chafing dishes on the table, then an hour really would be pushing it time wise.  Chafing dishes are kept warm by little candles, so they really take a while for the water under the serving dish to get sufficiently warm to keep your food warm once it is served.  It is also dangerous to move chafing dishes once the water is hot…I burned myself more than once when clearing the buffet line after an event.  Unless you want your guests to be served lukewarm food, you might have to accept the table being there. 

The other issue with setting up during the cocktail hour is that you will have guests milling around.  Personally, I wouldn’t want servers having to move among my guests to set up a table during cocktail hour. If your cocktail hour is in another room, however, that might be possible.

Post # 10
Member
1137 posts
Bumble bee
  • Wedding: September 2010

Can you put the wall of curly willow branches in front of the table during your ceremony and move it behind after? Or can you set up some shoji screens or pip and drape in front of the table? I don’t think moving your ceremony time because of a table makes much sense. There are a lot of ways you can camouflage a banquet table.

Post # 12
Member
117 posts
Blushing bee
  • Wedding: April 2012

Can they put that in a different location even if it is not the best. Better then in your photos? I am sure your not the first person to want this?

Post # 15
Member
4070 posts
Honey bee
  • Wedding: September 2018

Whilst I don’t work in catering I do work (from time to time) in events.

As JoJo Bananas said about the screen, you can get something known as a reveal, which is basically a floor to ceiling drape that can be pulled back as required. You can install a track made out of steel cable (catenary wire) or taut rope; or you can use “pipe and drape” (telescopic aluminium uprights and horizontals with drapes).  For the track like system you can get drapes with small hooks on them, and for the “pipe and drape” system you’d need to get ones with ties.  ETA with the latter you can also box in the table, just noticed that you said it sticks out.  Speak to a specialist draping company, Google events draping and you should get a hit.

The other thing that I would say is that it’s your day, you’re the client, you’re in charge and they should, in my opinion, do everything within their power to make it how you want it.  If you don’t want the table there, just tell them.  They might just be making excuses so as to make things easier for themselves.  I doubt it will take more than two people an hour to set up, you could always suggest a test run.

Because I am in the UK I don’t know if some of the things I refer to are called different things in the US.

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