(Closed) Anyone else having an out of town wedding?

posted 6 years ago in Logistics
Post # 3
7901 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

Our wedding was 4.5 hours away, but it was about 45 minutes from our parents and where we grew up. It took some work to schedule things like tastings and a lot of good communication, but it all worked out.

Post # 4
5271 posts
Bee Keeper
  • Wedding: October 2009

We got married about an hour and a half from where my parents live (which is where all my centerpieces/decor was being assembled.) 

I only saw my venue ONCE and decided how I wanted to decorate it. 

Yes, it was a little difficult to decide everything with pictures, but what helped was to create my own diagrams. For example, most people at my venue get married in front of this arbor thing – I did not like it at all. But based on my pictures, I determined that I wanted to get married under the trees – so I made a diagram so that on the day of, the coordinator knew where to put the chairs for the ceremony. 

Same for the reception – made a diagram of the space and noted where I wanted tables, buffet tables, desert tables, etc. 

Overall it really wasn’t that much of a pain, so no worries – you can handle it!! 

Post # 5
28 posts
  • Wedding: June 2013

We are getting married 6 hours from where we live. We moved a year before we got engaged so most friends are in the other city…we thought about having it in the town we moved to but there is only a few hotel rooms here and transportation after the reception would be an issue since we live 30 min from the nearest city.

All my decor items are being stored at my parents….all my BM’s live there too. I took lots of pics of the reception venue when we looked at it…the only problem is I don’t know the exact dimensions to be able to make a to-scale diagram to starting seating arrangements etc.

It’s definitely a challenge and tiring to schedule everything you need to do on weekends when you will be in town…but we can do it!!!!!

Post # 6
523 posts
Busy bee
  • Wedding: March 2013 - Callanwolde Fine Arts Center

We are getting married 16hrs (driving; 2hr flight) away from where we live now. Thankfully my parents live near us and they are planning on driving to the wedding since they are retired. They’re going to be bringing a lot of the decor items, favors, and my dress. My Future In-Laws live about 1.5 hours away from the wedding venue and my Maid/Matron of Honor and one of my BMs lives in the same city as the venue.

I’m mostly freaking out about the logistics, but I am pretty good at planning ahead, so I think we should be fine. Hopefully I get everything done before my parents leave for the wedding 🙂

Post # 7
8576 posts
Bumble Beekeeper
  • Wedding: October 2014

Our venue is just over an hour, but we go there frequently to shop so I can stop by and visit if needed. Although, I have a very good memory, so remembering where things are, and where I want them to be is quite easy for me.

Post # 8
1663 posts
Bumble bee
  • Wedding: September 2013

Yup- getting married six hours away!  My FI’s parents live there, but that’s it.  Definitely a challenge.  We’ve done lots by email/phone/skype, and we’ll be out there a few times for wedding stuff this spring/summer.

Post # 9
246 posts
Helper bee
  • Wedding: July 2013

Where I’m getting married is about smack dab between mine and fiance’s town and my hometown, a 40 min drive from either. I don’t regret anything about it. It’s right on a white sand beach, beautiful area, lots of small town charm all around, and easy to get home right after. In-laws will have to drive 4.5 hours to get there, but if that was a problem then I guess they should have coughed up! 

Post # 10
778 posts
Busy bee
  • Wedding: October 2013

@ljpink:  I’m also getting married about two-hours from where I am now.  It’s been hard deciding on decor and remembering the exact layout of my venue.  Also, finding vendors has been a pain, since I can’t really meet with them in person.  Ugh!  I’m sure things will work out for us in the end, but the planning process is bringing a lot of stress.

Post # 11
438 posts
Helper bee
  • Wedding: September 2012

Our venue was about 1 1/2 hours away from us. We visited it again about a month before the wedding to make final layout plans, which was helpful for us, our parents, and our venue contact. If you can get there, I recommend making a trip out about a month before. Good luck!

Post # 12
280 posts
Helper bee
  • Wedding: May 2013

We’re getting married 3000 miles–clear across the country–from where we live. I grew up in Philadelphia and we live in San Francisco. Most of my family is in Philly and most his family is here in CA (and some in MI). One of our criteria for a venue was something that was all-inclusive and all we have to do is essentially show up. We found a great venue that includes all food, open bar, the cake, and flower centerpieces. It’s in Fairmount Park, so it’s already surrounded by natural beauty. The only extra decorations we’ll do will be to hang paper lanterns from the wooden beams in the ceiling of the covered patio for the reception, which we’ll bring to the rehearsal and have them do for an extra $75. I’ll also bring the table identifiers and any other stuff for the card/gift table to the rehearsal. The banquet manager is also super helpful with emails and phone calls. For our photographer, we skyped with a few before making a decision and then corresponded via email. Same for the DJ. We’re flying out next month for a long weekend to do tastings and check out florists and officiants, but otherwise I feel totally comfortable with planning from afar. It’s helpful to google your venue and search under images. I was able to find lots of pictures from other weddings at the same venue and see how things are set up/laid out for different weddings. Good luck!


Post # 13
1830 posts
Buzzing bee
  • Wedding: January 2013

Ours is an hour and a half away from where we live, but only 20 minutes from most of our family and friends! Except ofcourse for our out of town people and our new friends where we live now. Lucky for us our venue was an all inclusive package, the only decorations I am providing are the ones I wanted to make like my cardbox, memorial candle, aisle runner, and fingerprint tree setup. The venue is gorgeous and really doesn’t need any other decor!

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