(Closed) Are you getting a day of coordinator?? I dont know what to do

posted 6 years ago in Logistics
Post # 3
1043 posts
Bumble bee
  • Wedding: November 2012

I’m in a similar position, I consider myself very organized (oh yes, I have three wedding spreadsheets) and I like making decisions myself.  But I decided to hire a day-of coordinator after lots of advice.  πŸ™‚

They do so much more than just set-up decorations, mine will be doing:

  • Final details meeting prior to wedding to ensure I’ve covered every detail and haven’t missed anything
  • Confirmation of all vendors prior to wedding day
  • Create full wedding day schedule
  • Attend and lead rehearsal (I would have no idea who-stands-where, which order we walk down aisle, etc.)
  • Set-up guest book, gift table/card box, cake table, check on decorations and make sure all are set-up properly
  • She’ll be there to send us down the aisle during the ceremony and ensure the processional and recessional are done properly
  • She’ll make sure flowers arrive timely and pin boutonnieres on men

These are all things I don’t want to deal with.  It is also nice to know that I don’t need to stress on my wedding day, if something goes wrong or a vendor doesn’t show up, she’ll be the one making calls and arranging for alternatives.  πŸ™‚

Post # 4
1425 posts
Bumble bee
  • Wedding: March 2013

Ditto to the in control, organized sentiments. I like to be in control, even more so with something like our wedding. We have a lot of family and friends who have their own agendas and I wouldn’t dream of enlisting them to help.

I was iffy on the idea of a day-of coordinator, but after my college graduation last Friday, Fiance and I without a doubt know we need one. Let’s just say the police got involved when my two disabled parents and their nurse who doesn’t speak English (but we love her to pieces) got lost, needed special seating, people directed them wrong, I needed to leave the graduates room to find them, seat them, make sure they were OK, etc. Not to mention directing FI’s drunk Dad, his girlfriend, and grandfather around because they just didn’t want to follow directions. It was awful. So, I need someone who will make sure everyone and everything gets done so I can enjoy my time. My graduation was ruined and I don’t want my wedding to be.

Edited: Now I just need to go about knowing how to find one!

Post # 5
11167 posts
Sugar Beekeeper

We have a full time planner but at the very least I would have insisted on a DOC.

While I am overly organized and detail oriented (you should see my folder) I really wanted someone to handle the physical work and details, especially on the day of. I want to show up and have everything handled for me according to what we have discussed. While I am perfectly capable of handling everything I shouldn’t have to. Instead I should be able to enjoy the day without a concern.

I highly recommend a DOC. If anything goes wrong, if anyone has a question or needs something done you absolutely do not want them coming to you. There needs to be one person in charge to handle it all so you can be a bride. πŸ™‚

Post # 6
411 posts
Helper bee
  • Wedding: June 2012

I decided not to, but really only because the venue coordinator is going to be in charge of a lot of the “please don’t bother me with this” details like aisle decorations and dealing with the florist.  Other than that, I’m basically using the 3×5 card approach: You write down everything that needs to be done on the wedding day on individual 3×5 cards. Then, you hand the cards out to willing friends/relatives so that basically each person has one or max two jobs. So things like handing out corsages and bouts to the right people? Fi’s stepmother will be in charge of that. Keeping everyone on schedule throughout the day up til the ceremony? My brother and his long-term girlfriend (both of them are in the wedding) are in charge of that.  Finding lunch for the bridesmaids and me to eat while we get ready? My aunt gets that 3×5 card.

My sister will be the drum major for the rehearsal and the processional. She’s kind of bossy so I think she appreciates that I trust her to get and keep us all in line!

Post # 7
3625 posts
Sugar bee
  • Wedding: June 2012

I have a month-of (as her rates for month-of and day-of weren’t all that far apart, monetarily) coordinator and both Fiance and I think it’s money well spent. We have a team of 2 at our venue, plus the majority of our major vendors are experienced with the venue and came recommended so they are familiar with the space and other details. The team of 2 at the venue will handle getting all my vendors in place and making sure things are not getting damaged and guests are shuffled into their seats and from ceremony to cocktail hour to dinner efficiently. My personal coordinator is expected to handle our timeline (e.g. photos, makeup, etc.) and, as I don’t have a bridal party, to be essentially my mouthpiece and keep relatives and friends in line appropriately and herd them into photos when needed.

Post # 9
2281 posts
Buzzing bee
  • Wedding: June 2012

I’m hiring my best student to be a DOC. She needs the experience, and I need her calm, organized manner.

Our venue owner takes care of a lot, but she’s not going to get the gifts in the car! I want to show up at my wedding, enjoy myself, and leave. My student will liason with the venue owner, the dj, the photographer, the families, etc. to make sure everyone knows what to do and when. I don’t want to wear a watch, I want her to tap me on the shoulder when it’s time to do things. She’lll set up chairs on the patio for huge photo of both families, she’ll make sure all the gifts get safely to our house, she’ll call cabs for people. She said she’d do it for free, but I told her she’s going to earn her money! She’s a terrific kid, and I trust her completely to do a great job.

Post # 11
2692 posts
Sugar bee
  • Wedding: November 2012

I wasn’t going to and then started thinking of everything that needed to be done come wedding day.  It made me nervous and so i got to thinking I NEEDED one.  It wasn’t in the budget so I wasn’t sure what to do and then Fmil had the wonderful idea of hiring her cousin.  I am so relieved right now.  

The cousin is not a professional or anything, she will act as my DOH (day of helper).  She will help the day before with the Rehearsal Dinner (set up, clean-up, decorations for the cocktail site, etc..)  She will help the day of with decorations, making sure guests are seated, make sure the music is playing, be in charge of the cocktail hour and then at the reception venue, guide guests to the guest book and escort cards, help with food service, etc.  Basically anything I need her to do, she will do.  I feel so much better already.  πŸ™‚

I am such a control freak too and am also super organized (I make lists for everything and write everything down, so she will just go off of my list/guidance). 

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