(Closed) As a photographer – how much to charge out of state?

posted 7 years ago in Photos/Videos
Post # 4
20 posts
  • Wedding: June 2013

I havent done any photography out of state, but I feel like if the client is paying for all travel expences than i would just charge your regular fee for weddings I think if you are subtracting travel expences from what you would normally charge, so escentially you would be getting less to do an out of state wedding than to do an in state wedding, your selling yourself a little short, unless the travel would be something you would be doing anyways. 

Post # 5
790 posts
Busy bee
  • Wedding: February 2014

Id charge my rate plus travel fees. Travel fees would depend on where I travel to.

Post # 6
739 posts
Busy bee

Well lets address your first issue on how much to charge. You need to add up EVERY expense it cost you to be a photographer. This includes gear, insurance, software, packaging, marketing, advertizing, workshops, monthly fees, shipping, and things you are selling. Times it by three. 1/3 goes to covering your costs, 1/3 goes to taxes and that last 1/3 is divided into what you take home and what you need to put back into your business to grow.

Now take that number and divide it by how many weddings you think you can realistically book. That is how much you should be charging.

Now to charge travel. How much is it going to cost you to travel? Do you have to pay a babysitter to go out of town? Gas/air + Hotel + small stipend for travel expenses like food. Add that to what you charge for wedding.

Because my clients are usually paying a great deal more to fly me in. I usually give them an extra hour and will cover some of the rehearsal dinner since I usually fly in the day before. I’m there anyways.

Post # 7
9130 posts
Buzzing Beekeeper
  • Wedding: August 2013 - Rocky Mountains USA

My photographer is coming in from several states away (but to her hometown) and charges a flat $500 fee.  Airfare is probably $350.

Post # 8
3885 posts
Honey bee
  • Wedding: September 2011

As a client, I’d expect to pay all travel costs and a reasonable “per diem” fee which would depend on the distance and reasonable travel times, for example if my wedding were Saturday midday, I’d expect to pay $30-50 premium (over the flight and hotel) to cover the photographer’s dinner. He/she wouldn’t need to eat in a restaurant the night before if he/she were at home.

if my wedding were during peak season, I may also expect to pay an additional premium– a few hundred dollars perhaps– to help make up for the photographer turning work down while he/she would be traveling. It’s reasonable to expect a good photographer might be able to get a Friday night gig that they’d pass up since they’d be traveling for me, and they’d deserve to be compensated for that. But this is grey area and depends a lot on what time my wedding would be. An early Saturday wedding means the photographer likely would not have booked a late night Friday gig too, but a Saturday evening wedding would have allowed the photographer to consider a Friday night event.

given the state of the airlines— flights booked very full; huge delays in getting to your destination if your original flight is cancelled (weather, plane breaks down) or if you miss your connection— I’d recommend arriving as far in advance as possible. As a bride, I’d rather pay for another night of hotel and a few meals than risk my photographer being stranded hundreds of miles away.

Post # 9
5 posts
  • Wedding: August 2012

@Elrodien:  Charge the same price as you charge your local brides plus travel expenses

Post # 10
2807 posts
Sugar bee
  • Wedding: September 2014

the photographer we were planning on using doesn’t have any “extra” charges aside from a $0.30 a mile travel charge to travel outside of a 30 mile radius.

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