(Closed) ASKING GUESTS TO BOOK A HOTEL ROOM

posted 5 years ago in Reception
Post # 2
Member
9406 posts
Buzzing Beekeeper
  • Wedding: July 2016

It’s pretty standard that people book rooms at the hotel of your suggestion.  Simply tell them you’ve reserved a block of rooms at X hotel and to call the hotel and mention they are part of the “LucyAMELIA” group. 

Question:

1. What happens if you don’t have enough guests to book all the rooms?

2. What happens if the hotel books up and you still have some guests without a room?

Post # 3
Member
7509 posts
Bumble Beekeeper
  • Wedding: October 2014

There’s no cutesy way to do that. All you can do is give them the info about the hotel. After that, they are on their own to book wherever they please. Most will book the hotel you recommend just out of convenience but some will stay with friends/family and others will find a cheaper hotel elsewhere or somewhere where they collect loyalty points, so be prepared to cover any unsold rooms if your hotel requires 100% occupancy from your group.

Post # 4
Member
2570 posts
Sugar bee

Can I ask maybe a dumb question are most of your guests local? I am asking because if I was local and could drive home I would not be booking a room just to satisfy your room quota.

Post # 5
Member
13904 posts
Honey Beekeeper
  • Wedding: November 1999

Like PPs have said, you simply state “A block of rooms has been reserved for your convenience at the HOTEL NAME.  Please call and ask for the Bride-Groom Reservation before (cut off date) to make your reservation” or sometihng like that.  Nothing cutsey required.

Post # 6
Member
4037 posts
Honey bee

My daughter’s hotel/venue was about the same distance for the majority of her guests to our home area – about a 45 minute drive, on mostly highways. She had 52 rooms booked the night of her wedding for 225 guests attending. I’d estimate that around 45 of those rooms were for local guests, who took advantage of the discounted room rate, 5 hours of open bar, and 11:30 end time, to stay overnight. The block expired a month before the wedding.

Guests stayed in at least 2 other hotels, within a few block area, because they had discounts or coupons.

Post # 7
Member
9466 posts
Buzzing Beekeeper

Please no poem. 

Post # 8
Member
1309 posts
Bumble bee
  • Wedding: April 2015

Yeah, no poem. And if you need to have all the rooms booked, make sure you can cover that in your budget in case people don’t choose to stay there. 

Post # 9
Member
1604 posts
Bumble bee
  • Wedding: August 2013

Why are you guests needed to book out hotel?  Is it part of covering your reception?

Post # 10
Member
1165 posts
Bumble bee

I think I got the same question as Juanita.kelly.9, do they HAVE to book at the hotel? What happens when they don’t? 

Post # 11
Member
9089 posts
Buzzing Beekeeper

If your venue requires a total buy out (some function rooms plus hotel rooms) in order for you to hold your wedding there then you need to firstly budget for the whole cost. You should not count on your guests to stay at the hotel especially if they are local.

If all your guests are local I would suggest finding a venue that does not have this requirement or plan to pay the total cost and hope that a few guests do choose to book a room. 

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