Post # 1
Hi, we are getting married in a church and are then heading to a hotel around 25 miles away which requires our guests to book out all of the rooms, any ideas how we can word on a little card to ask our guests if they want to book a room and the costs involved without sounding to price orientated, i was thinking about a poem but cant seem to find anything online anywhere or know where to start! HELP!! Thanks In Advance – Lucy x
Post # 2
It’s pretty standard that people book rooms at the hotel of your suggestion. Simply tell them you’ve reserved a block of rooms at X hotel and to call the hotel and mention they are part of the “LucyAMELIA” group.
1. What happens if you don’t have enough guests to book all the rooms?
2. What happens if the hotel books up and you still have some guests without a room?
Post # 3
There’s no cutesy way to do that. All you can do is give them the info about the hotel. After that, they are on their own to book wherever they please. Most will book the hotel you recommend just out of convenience but some will stay with friends/family and others will find a cheaper hotel elsewhere or somewhere where they collect loyalty points, so be prepared to cover any unsold rooms if your hotel requires 100% occupancy from your group.
Post # 4
Can I ask maybe a dumb question are most of your guests local? I am asking because if I was local and could drive home I would not be booking a room just to satisfy your room quota.
Post # 5
Like PPs have said, you simply state “A block of rooms has been reserved for your convenience at the HOTEL NAME. Please call and ask for the Bride-Groom Reservation before (cut off date) to make your reservation” or sometihng like that. Nothing cutsey required.
Post # 6
My daughter’s hotel/venue was about the same distance for the majority of her guests to our home area – about a 45 minute drive, on mostly highways. She had 52 rooms booked the night of her wedding for 225 guests attending. I’d estimate that around 45 of those rooms were for local guests, who took advantage of the discounted room rate, 5 hours of open bar, and 11:30 end time, to stay overnight. The block expired a month before the wedding.
Guests stayed in at least 2 other hotels, within a few block area, because they had discounts or coupons.
Post # 8
Yeah, no poem. And if you need to have all the rooms booked, make sure you can cover that in your budget in case people don’t choose to stay there.
Post # 9
Why are you guests needed to book out hotel? Is it part of covering your reception?
Post # 10
I think I got the same question as Juanita.kelly.9, do they HAVE to book at the hotel? What happens when they don’t?
Post # 11
If your venue requires a total buy out (some function rooms plus hotel rooms) in order for you to hold your wedding there then you need to firstly budget for the whole cost. You should not count on your guests to stay at the hotel especially if they are local.
If all your guests are local I would suggest finding a venue that does not have this requirement or plan to pay the total cost and hope that a few guests do choose to book a room.