(Closed) asking guests to move

posted 9 years ago in Reception
Post # 3
53 posts
Worker bee

Discuss it with your folks before the wedding….since it’s their tables, make them a part of how to solve the problem.  Most likely they will tell you that they’ll be responsible for telling people at the table and that way everyone is in the know beforehand rather than surprising poeple on the day of the wedding with a “get up and move it!” attitude.  As long as people have plenty of notice and understand that you are trying to deal with it as a dilemma (since you don’t want to inconvenience people) they should understand that you do love them, you are just dealing with a logistics problem.  You might have a plan of where to move their chairs–like a couple of chairs getting disbursed to other tables nearby to make tables of 10.  That way you guys don’t have a question as to where to put peoples stuff, etc.

Good luck!

Post # 4
4334 posts
Honey bee
  • Wedding: October 2011

I dunno… that sounds like a really tough situation, b/c obviously if you don’t have the room, you don’t have the space!

I know you’re just asking if anyone else has had to do this and not what we think, but I do agree that you should ask the people who will be affected. I know personally that I really like having a “place,” to set my drink down, put my purse and phone (and maybe coat,) and it would be very annoying to suddenly have to stand for the final 2 hours (or whatever) of the reception.

Post # 5
1963 posts
Buzzing bee

EEK.  I think this is too much.  I cannot imagine not having a “home base” table to sit my stuff at during a wedding.  Is your guest list final?

Post # 6
5667 posts
Bee Keeper

View original reply
@heather25: This is what I was thinking… is it possible to cut the guest list at all?

It would be no fun to dance without having a place leave my purse and/or shawl, let alone having no where to sit and nurse a drink when I was hot or tired from standing. I would probably leave well before it was over and feel a but… unwanted. Is it possible to do long tables that fit more people throughout instead of lots of round tables? If it were a smaller amount of people (like a single table) you might be able to get away with having guests pull up chairs and joining other tables, but this seems like too much.

Post # 7
4822 posts
Honey bee

ooh that is tough. I have never heard it before.  

There are plenty of cocktail receptions that people dont have tables, but asking people to move after they did have a table can be a little tough. I would tend to think, well why am I the one to get shafted in this deal? Even as a sister or Bridesmaid or Best Man. Of course I would do it, but it would be odd.

I would very carefully choose the people at those tables and as others have said tell them all before the wedding. Then, again as a PP said, move the chairs so their chairs still exist somewhere. To other tables, along side the wall etc. So it sounds like you have to displace at least 40 people? Thats a lot of people.

Post # 8
3482 posts
Sugar bee
  • Wedding: February 2011

We had to switch rooms entirely after dinner and go back in to the ceremony space for the dancing, and it turned out fine. If you are able to line the walls with chairs so the displaced people still have somewhere to sit or leave their things, that would be a big help.

As for warning them, maybe put a couple of nicely worded signs on each table saying that the people seated there will need to do some shifting around after dinner.

ETA: How many guests do you have in total?

Post # 9
47449 posts
Honey Beekeeper
  • Wedding: November 1999

You can ask the staff to add 2 chairs to 10 other tables. Everyone will have a home base. You will find that people usually rearrange themselves after dinner anyhow. Some guests will also leave early freeing up more space.

Post # 10
5109 posts
Bee Keeper
  • Wedding: November 2011

That is hard. We had two room choices at our venue the first we would have to seat the dance floor and after dinner would be ina simalar situation. The second was a bit more expensive but had a lot more space. We opted for the more space. But before we made the decision we decided that if we were going to do the smaller room we had asked the venue to leave the chairs in case people stillwanted to sit. The tables would be gone, but the chairs would still be in the room. 

Post # 13
135 posts
Blushing bee
  • Wedding: November 2011

My best friend did it just a couple of months ago! She just let people know ahead of time so no one was surprised. 

She moved herself, her immediate family and some friends. No one seemed to mind really and people just mingled at other tables/ borrowed chairs from those who were dancing. 

It seems like you are covering your bases by telling poeple ahead of time! I’m sure your reception will be a blast!

Post # 15
5789 posts
Bee Keeper

Actually, the family tables are the last ones I’d expect to move or be moved. I’d have some of your friends at the tables who won’t mind being scattered to other tables later on.

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