(Closed) Assigned Seating 250 ppl. Possible?

posted 10 years ago in Logistics
Post # 3
2674 posts
Sugar bee
  • Wedding: August 2013

I would do a seating chart. That way you don’t end up with couples/families having to be at multiple  tables because of the way people happened to seat themselves. I would create a large sign or two, that lists the guests by name and tells them their table number. Then have a picture at the top showing where the tables are within the room. If possible, maybe have someone help people figure out which table they are at (maybe someone who was an usher for the ceremony, or a couple of teenaged cousins/nephews who you want to include but don’t have roles for yet).

ETA: I would just tell people what table they are at, not necessarily which seat they need to sit at, unless your venue requires it because of the menu. I’m having 175-200 people and thats what I’m planning on doing. I might have my cousins help people to their seats but I’m not sure.

Post # 4
103 posts
Blushing bee
  • Wedding: March 2013

We’re having about 250 people at our wedding and I would definitely do a seating chart! Typically, for asian weddings we don’t do place cards but rather when you come in there’s someone at the door that tells you what table you’re at. 

If you dont want that, I would recommend using one of those cute signs and list everyone by table. That way it allows poeple to look for their names themselves. 

Post # 5
7039 posts
Busy Beekeeper
  • Wedding: September 2010

If you think assigned seating for 250 people is bad, you don’t even want to know how chaotic unassigned seating would be.

Post # 6
486 posts
Helper bee
  • Wedding: December 2014

My brother had about 260 and did assigned seating. I definitely recommend doing it. You wouldn’t tell people what specific chair at the table they are sitting in, but you would just tell them what table they’re sitting at (escort cards would be the most traditional way of doing this). Its not terribly difficult – but you just have to sit down with your list and make up the tables.

Post # 11
1282 posts
Bumble bee
  • Wedding: September 2011

You can totally do it… I used weddingwire.com to make my seating chart of around 200 people – definitely doable and easier on that site 🙂

In general (at least my understanding), escort cards are set out on a table with name and table number, telling people where they’re sitting…

Place cards are placed at the actual seats.  You don’t do both – You choose one… I think, most often, people do escort cards – but they may still call them place cards (I know I did, whoops!)

Escort cards can have both names of a couple on them, to cut down on the # you make – but they don’t have to.  Place cards (if you put them at the seats instead), should only have 1 person’s name on each one.

Post # 12
3968 posts
Honey bee

@hunnybee123:  It’s doable – but, I wouldn’t worry about assigned seats – just seat people at tables and let them choose who they sit by.  I’ve been to 400+ person weddings with and without place cards (assigned tables at a minimum).

For those bigger weddings they had a table at the entrance to the reception with a master seating list.  Members of the wedding party helped tell you where you table was (in lieu of place cards).

With 250 people, though, I’d say do place cards (even if there wasn’t assigned seats).  And, I’d also do place cards by individuals.

Post # 13
1223 posts
Bumble bee
  • Wedding: June 2011

Definitely do assigned seating using escort cards – so you’re assigning a table but not a specific seat.

Make sure the tables have obvious number or name signs on them to help people find them faster (numbers are faster than naming them) and ensure your escort cards are displayed in alphabetical order.

If you do ‘open seating’ which is unassigned – you’ll find you’ll need about 25% more seating as people won’t fill up a table properly and they’ll be moving place settings to try and squeeze friends in and things.  Save yourself and your venue the headache 🙂

Good luck!

Post # 14
2896 posts
Sugar bee
  • Wedding: November 1999

I agree with escort cards and clearly marked table numbers. We did one guest per card and had  their table number listed underneath the name. The card stock backing color designated food choice to make it easier for banquet servers. There was also a display of the hall layout so people had a general guide to where their table was located. We had 336 to arrange, and it was so worth it. We let them select their own chair at the table, but this sure cut down on the chaos.  (Hete’s a pic of our ‘extra guest’ cards for those surprise guests.)

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