Post # 1
We are having a formal wedding reception of around 420 people. We decided not to do buffet style as it was too costly so we are having a seated meal. My question is, for that many guests, do we have assigned tables or seating? iIf so, does anyone have any suggestions on how to go about doing this? Thank you!
Post # 3
I think with a group of that size and a plated meal, you have no choice BUT to do assigned seating, and that a pre-ordered meal is almost a must.
I’d recommend starting with the tables— how many people at each table? If your tables hold 8 people, start a spreadsheet with groups of 8 and begin filling in, starting with the largest groups first. Get all your families of 6 or whatever pencilled in, then go back and start on the couples and such, till each of your 8’s is full. If you want to try to keep social groups together beyond the “RSVP’ed together” boundary, then divide your list into social groups first, then start filling in your 8’s from within each social group list.
Post # 4
If we are going for very very formal, I would do assigned seats. However, I think the current practice is to do assigned tables and not seats and to trust your guests to seat themselves appropriately once they get to the table. It will also be much easier for you since you just have to pick a table versus literally marking down where each person should go. The wait staff, in my experience, always confirms meal choices with the guests once they’re seated so that won’t be a problem.
We attended a formal upscale wedding with three meal choices and more than 350 (probably way more) guests and they only assigned tables, not seats. It worked fine.
Post # 5
- Wedding: March 2012 - Pelican Grand Beach Resort
You need to assign tables. You can leave individual seats up to each person at the table, but it will be a catering nightmare without. Plus, open seating will cause chaos, esp. with that many people, as people try to sit with everyone they like. You’ll have rounds for 8 with 13 people at them and others with 3.
You can tag the escort cards with the meal choice as a reminder too. We drew little fish, cowheads, or veggies on the back of ours. Some people color code them.
As for arranging it, we did ours on excel and made blocks for each table with the number of cells that there were seats and started to fill them in.