Post # 1
I don’t think I see a topic on this yet…
My venue is a ballroom in a hotel. This hotel is very conviently located off the New Jersey Turnpike. Now, it’s not like I’m having a wedding down the shore where hotel rooms would be super-scarce, but I do feel like this hotel will get a lot busier in the summer months.
When we booked (January), they said they’d call me in 2 months to set up a room block. After 2.5 months, I sent them an email and again was told that someone would call me soon. That never happened, but I figured it’s no big deal.
Do you think at this point I should be insistant that we get our hotel block booked? Or is it still no big deal? Do any of you Bees have room blocks yet?
Post # 3
Honestly, I haven’t even thought about room blocks yet. And at least half of our guests will probably be traveling from out-of-town and out-of-state.
If you really want to get it checked off your todo list then go ahead and be insistent (maybe even go into the hotel if its close enough).
I don’t even know when we are suppose to set up room blocks, does anyone know when a good time is? I know what hotels I will be setting blocks up yet, but I don’t know any details about how or when to do this.
Post # 4
You know, it probably wouldn’t even be on my radar if they hadn’t said they’d do it in April. Cuz now I feel like – oh gosh I was supposed to do this in April and now it’s already June!!
Whereas if they had told me we’ll do it when your October deposit is due I’d be fine and chill. 🙂
So I’m just wondering what other people are doing. We’re all summer brides, so we’ll all be in the same boat with lots of vacationers and tourists around filling up the hotel rooms.
Post # 5
Did they give you a reason why they couldn’t put your room block in the contract for the event space? In the Minneapolis + Wisconsin hotels I’ve worked at (not sure if there are geographic differences in how hotels work) we put all of the specs together in your contract at the time of booking, regardless of how far ahead it’s booked. That being said, a lot of hotels can’t officially put in room blocks in their systems over a year in advance, so maybe they are waiting until they can actually enter it in, i.e. August 2012? I do find it strange that if this were the case why they wouldn’t tell you that though.
Unless there is a massive city-wide event going on that will consume the area’s guestrooms (like a national convention), you should be fine even waiting until 3-5 months prior, but for peace of mind follow up with them come August or your October deposit date to finalize the last step. I blocked mine well ahead of time, but mainly because I just wanted to get it off my plate.
Also, I don’t set up my hotel’s wedding blocks with an attrition clause (which holds you liable for a percentage of rooms not picked up); again, maybe other places are different-depending on time of year and occupancy-but I would only feel comfortable signing a courtesy agreement unless I had no other option-and I would always recommend going with a smaller amount of rooms in your block and adding more in as needed. I have so many wedding blocks who are insistent on a large amount of rooms and they very rarely pick up close to the full amount.
Post # 6
I guess it wasn’t in the contract because there’s no strings attached. It’s just a standard 15% off whatever rate they have going at the time. I can block some rooms, but if my guests don’t take them by X number of days before the wedding, the hotel takes them back and sells them to whoever walks through the door. No charge to me for not filling them.
Hopefully my guests will be organized enough to book their rooms early.
They still get the 15% off if they book it the day-of. But I guess it’s just not guaranteed they’ll get a room.
Post # 7
I was actually thinking about hotel room blocks this morning and I don’t think I’m going to call the hotel to do so until about January or so next year. I think the reason I say January is because one of the “wedding checklists” I’m using from Weddingwire told me that’s when I should 🙂
Post # 8
To be safe, I’d make sure that the wedding party/parents at least had rooms blocked should they choose to use them.
Our block was built into the contract – 10 rooms minimum (non-guaranteed) and anything over we’re liable for.
Post # 9
I don’t think I need a room block everyone is within a normal driving distance other than 1 couple…
Post # 10
@koi424: I have to agree, the fact they said April would make me want to do it now even more. I would probably try calling or something to be a little more persistent. I know its early but you are better safe than sorry with rooms. Coming from living in NJ, hotels can book up quickly especially in summer.
We have our block already but our wedding is at a ski resort and it was part of our main wedding contract. I don’t think they tend to have too many people up at that time of year but since they asked and all of our guests are traveling we decided to do it a few months ago.