Post # 1
So 3 months out and Fiance and I have decided to let our photog go and hire a different lady. I wrote about it here and we had a meeting with this new photog last week. She is just starting out and has only shot 10 weddings but her pictures are amazing and we were so comfortable with her and her husband who helps her at weddings. Anyway, I need some suggestions on how to gently let out other photog know we will no longer be needing their services. Any help is greatly appreciated!
Post # 3
Hmm.. I would just write an email. It is a very awkward situation and I guarantee photographer #1 will not be happy. Just write that you appreciate his time and effort so far, but have unexpectedly decided to go with another photographer. You understand he will be keeping his deposit and apologize for the inconvenience. I doubt you’ll get a response, but it’s probably the best way to go about it.
Post # 4
Usually you should do it in writing as well – send them a certified letter via post, as you are essentially terminating a contract.
Post # 5
I’d keep it short and sweet to the point and not overly apologetic. Keep it very profession.
We’re evaluating our wedding package and I just wanted to let you know that we will no longer be requiring your services for our wedding. Some things have changed, that’s all. We appreciate the time and effort you took with us to coordinate a package, though. Thank you.
I woudln’t say that you have another photographer or anthing unless she asks. I’m not OK with lying but I am totally ok with omitting lots of info =]
Post # 6
Ooooh I second the certified letter thing! That’s super important because they could claim that they never got the email if they don’t respond. I’m with EJS about not mentioning another photographer, it’s kind of implied anyway since 99.9999999% of people have their weddings photographed- I don’t think you need to spell it out for them.
Post # 7
I agree with the bees above. but would also add to do it as soon as possible to give your 1st photographer a chance to rebook the date.
Post # 8
I agree with ejs. Also, if you have a contract with the first photographer, make sure you check it over carefully, just in case. You don’t want any surprises later.
Post # 9
Whenever a client cancels for any reason… (I’ve only had break ups) I require a signed letter via certified mail for both of our protection.