(Closed) Awkward Reception Layout – help!

posted 5 years ago in Reception
Post # 3
Member
2295 posts
Buzzing bee
  • Wedding: April 2013

Oh wow… that is bad. Hmmmmmmmmmm. Can people go out in the Solarium? At least it is more open from there.

What about long banquet style tables? Those are really hip and cool now and you can fit more people in the same space. Like dinner at banquet tables in the main gallery and then dancing and party in the library, maybe with some lounge furniture – people can still go take a rest at their tables, but make the library like a cocktail/party atmosphere and the main gallery dinner.

I REALLY agree with you that it’s bad form to have a big chunk of guests in a room where they can’t see you and are cut off from everything else. I would do anything to avoid that, including shifting around my timeline to accommodate a dinner room and a party room.

Post # 5
Member
2295 posts
Buzzing bee
  • Wedding: April 2013

@AlliMayWedding:  What about putting the circle tables together and laying plywood over them to make the large harvest-style tables? I know that’s a big reach and probably more work/not possible, but it’s an idea.

So lemme think on backup plans. Constraints we have:

– Must use circle tables

– No outside vendors

– Only two doors between two rooms

So, this one is kind of crazy, but could you prop up some big, very PRETTY mirrors that somehow reflected where you were sitting into the other room? That is sorta bananas and would be hard to figure out without actually taking said mirrors to the site and trying it out. I’m grasping here, LOL. But people really just want to see what is happening.

I like Jordan’s Icovia website for setting up room plans and trying out different layouts. I did about 100 for my venue. It takes a bit of time to get the hang of but is totally worth it. It looks like you have exact measurements here so you could do to-scale layouts and see what would actually fit.

What size are the rounds? If they are 60″, don’t try to squeeze 10 in.

Post # 6
Member
2295 posts
Buzzing bee
  • Wedding: April 2013

A couple other ideas in case you do end up having to split people:

I would plan on eating VERY fast and then booking it to the other room and walking around to tables. That sucks, I know, but I’d almost be tempted to have them set aside our meals or eat something really fast before you enter the reception so you can right away go gladhand at tables.

Your DJ can invite everyone to gather around the dance floor for your first dance, not just watch it from their seats. That way everyone gets up and comes into the appropriate room.

Post # 7
Member
38 posts
Newbee

Here is my idea:

If the tables are big enough seat 10 people per table (seeing how you had 16 before with 8 per table that means a guest count of 128 – so now you just need 13 tables.) That isn’t much but maybe now you can set the tables to where the dance floor curretly is. Then move the dance floor to the library area. It is a bit of tight squeeze but when I worked in a banuqet hall during Christmas we would have these huge parties and we’d just squeeze people in. Just don’t do so bad that the waitresses have to always ask people to move just to get through. People get annoyed at us and it’s like really? I’m holding ten plates and I’m already squeezing through. 

Post # 8
Member
2616 posts
Sugar bee
  • Wedding: June 2012

if you could make the libary the dance floor have everyone eat in the other area

Post # 9
Member
347 posts
Helper bee
  • Wedding: August 2013

@asianyoushi:  +1, I like that idea of everyone in the Gallery and dancing in the Library. 

Post # 10
Member
11271 posts
Sugar Beekeeper
  • Wedding: April 2012

@AlliMayWedding:  what size are your tables?  can 10 fit at them comfortably?  i would move the dj and dance floor to the library and put all of the tables in the main gallery.  can you put any overflow of tables in the solarium?  it would be better than the library.  the dance floor would be quite big in the library so maybe you could put some lounge chairs and tables or just some high top tables around the dance floor.

Post # 11
Member
8823 posts
Buzzing Beekeeper
  • Wedding: October 2013

@AlliMayWedding:  one of my favorite wedding i went to had a similar set up. it was a more casual wedding with about 60 people.  there was a courtyard and 2 inside rooms which made a triangle shape. 

the courtyard: cocktail tables

inside room 1: bar, 3 piece band, dance floor, a 4-5 8-person tables for sitting

inside room 2: food laid out on a giant table, no seating in this room

there was also the lobby that had some couches.

i personally wouldn’t have had my wedding in this location and it was too small for me, but i loved being a guest.  it was a very social atmosphere where we could easily flow in and out of the rooms.  and it was a beautiful evening.

Post # 12
Member
1 posts
Wannabee

I’m having an issue with this too.  Honestly, I’m leaning towards putting the dance floor in a completely separate room, with all the doors open to it.  I would leave a smaller area in the dining room for our first dance and possibly the garter/bouquet… but then hopefully people would move to the dance floor area, where there will be lounge furniture as well as the bar!  I’m not sure if I’m crazy or idealistic… has your wedding happened yet? what did you decide?  Btw – I would do all dining in the LIbrary, dance floor in the center of the library and cake and bar on either side of the dance floor. 

Post # 15
Member
428 posts
Helper bee
  • Wedding: March 2014

Here’s a thought: Do you have to have a seated dinner? You could do food stations in each room instead, so people can mingle and talk to everyone.

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