Post # 1
My fiance and I are paying for our wedding and I have family coming in from out of town. We are going to reserve rooms but we want them to pay for their own room unless they absolutely can’t. But I don’t know how to tell people that they will have to pay for their own hotel rooms. Can anyone help?
Post # 3
I thought the rule was that the bride and groom paid for the hotel room of Out of Town bridal party members…not every guest that comes in. I’ve been to a few Out of Town weddings and never has that been a question…I’ve always paid for my own room. If people can’t afford the entire cost of the room, they can always find "roommates" and split it.
Post # 4
I agree with iheartperiwinkle. Most people should know that the couple aren’t going to pay for their rooms. Just give them a list of options of local hotels that are giving you a group discount and let them have the options of choosing which one. I would suggest offering hotels with a high end rate, middle and low end.
Post # 5
Yeah, we just made a website and put the room information at the hotel we got a discount at on there. I think these days it is especially easy for people to get online and reserve rooms, so you shouldn’t have to worry about reserving them for anyone but the bridal party.
Post # 6
The only time I have ever heard of the bride and groom paying for their guest’s lodging is in the case of uber-rich celebs (Eva Longoria and TOny Parker did it). Otherwise, in the land of normal people, I have never come across this. All you need to do is provide the hotel information and who they need to call to make their own reservations.
My fiance and I went about it a bit differently… We rented two beach houses, and let people know in conversations and on our website that the price would be far less than renting a hotel room for the week. We left it up to our guests to decide if they wanted to stay in a beach house or at a local hotel. Most guests chose the beach houses. When we had a final tally we simply divided the total cost by the number of rooms and emailed people letting them know. I don’t know if everyone read on the website my hint that they would be paying for their room (the low price bit), but I do know that no one assumed they wouldn’t be.
Post # 7
This has all been super helpful… Thank you so much!
Post # 8
summerlove, I just wanted to add that an easy and low-pressure way of letting your family members know you’re not covering the room charges is to mention the cost per night when you tell them what hotel you booked. When you e-mail or call, just say "Hi Aunt Grace, we wanted to let you know that we booked rooms at the Marriott for the wedding weekend. It’s going to be $100 per night [or however much]." I think that makes it pretty clear that they will be paying for the hotel themselves.
And don’t feel guilty for asking family members to cover their own hotel rooms! Like CarolineG said, I’ve only heard of guests’ rooms being covered at the weddings of the super-ultra-rich, so I bet your family was expecting to pay anyway.
Post # 9
I think if you say that you have "reserved a block of rooms at $xx group rate at this hotel", you will get the point across. You are definitely not responsible for footing the bill for their rooms, unless they are in the bridal party.