(Closed) Beachfront barbecue party with a wedding… how many hours do I need?

posted 6 years ago in Reception
  • poll: How many hours do I need for my DIY backyard beachfront BBQ buffet wedding/reception combo? :)

    5 hours is perfect! (2-7ish)

    Go for 6 hours! (2-8ish)

    Other (explain below)

  • Post # 2
    Member
    174 posts
    Blushing bee

    This wasn’t really the question, but if you and your guests are DIYing the food/setup, I think you need a later start time or a bigger gap between the two events.

    At my wedding, ex & I and our families DIYed food, decorations, etc at a beach pavilion near our church. I still got my hair done beforehand and wore a dress, but it was pretty informal: we also had DIY BBQ, beer and wine, an iPod, no dancing/speeches/formal photos, etc. 

    We allowed 1 hour between the ceremony/reception and STILL did not have time to set it all up before guests arrived! I changed out of my dress for setup and never had the chance to change back, so all my reception photos are me in shorts and a sweatshirt. Just keep in mind that by eliminating any gap, both you and your guests may feel rushed instead of the laid-back vibe you want. So make sure if you’re setting up before hand, you allow plenty of time for your family/friends/you to go home and get ready and come back, or maybe set some snacks out after the ceremony and have the main meal available later. It’s a really fun vibe, it’s just easy to underestimate how much night-before and day-of work that you’ll have to do! I would say five hours is plenty, because you’ll be exhausted! Haha.

    Post # 4
    Member
    274 posts
    Helper bee
    • Wedding: June 2016

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    BlueEyesbytheSea:  I think of “non kids” as for more formal events. If you’re having a relaxed beach party, why the decision to not have kids at the event?

    Post # 5
    Member
    174 posts
    Blushing bee

    View original reply
    BlueEyesbytheSea:  Thanks! Oh good, I’m glad you’ll have some help. I didn’t mean to go off on a tangent, I just felt compelled to share when I reas DIY. =)

    Given that, I think six hours is best IMO. Coordinating 50-100 people to walk to/from the beach (even one 500 feet away) may take time, especially with the elderly guests, in July heat. If everyone takes an hour to eat (which is a lengthy estimate for a casual setting), that gives them 4 hours to chat and have some beer and hang out.

    In the end you know your guests. So, if they’re the kind at regular parties that say hi, eat and then leave, you may not need any additional time. But if they like to talk, six seems better. Ours was about 5 hours (w/out the ceremony) and it was the right balance. Plus it gives you more time to visit with everyone yourself.

    Post # 6
    Member
    669 posts
    Busy bee
    • Wedding: June 2018

    View original reply
    shortstop:  That’s her choice and not relevant at all to the question she was asking. She wants to know how much time she should allow for. Not trying to be rude, just trying to keep the post to what she’s asking and not turning it into a kids vs no kids post. 

    Post # 7
    Member
    274 posts
    Helper bee
    • Wedding: June 2016

    View original reply
    hopefulfuturemrs:  oh sure. I didn’t mean it too critically, I was honesting wondering.  I said 6 hours in the poll.

    Post # 8
    Member
    669 posts
    Busy bee
    • Wedding: June 2018

    View original reply
    shortstop:  oh, okay.  It’s hard to tell via text sometimes and I hate when it turns into a mess! 🙂

     

    my only question is if you’re not going to dial if of the traditional things that take up more time, like the dances, cake cutting, etc. you may not need the longer amount of time at the venue. Maybe 5hrs at venue and then more time left in the evening to party at the local bar? 

    Post # 9
    Member
    6233 posts
    Bee Keeper

    Ours was similar except we self-catered.  I’d do 2 till whenever, like I would any other bbq party.  Our own wedding started with the meal from noon to three because we did need time to do the cooking and then clean up for our ceremony (didn’t want people starving post-ceremony).  Then we had a dessert reception and people left whenever they wanted to.  Somewhere between 10 and 11, I think. (we did have a gap but people were welcome to stick around if they wanted to).

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