Post # 1
We’re having a small wedding about an hour out of town in the mountains, it’s less than 40 people and instead of a regular reception we have rented out an entire restaurant. All guests are staying at the same hotel (the restaurant is in the hotel), and everyone is staying different lengths of time from 1-3 nights, a few people we won’t see until the ceremony.
Our ceremony is at 3pm, which was stated on the invitation. Then, we are having a cocktail hour at 5:30pm followed by dinnerat 7pm. The ceremony and reception are at different locations. All we put on the invitation was “Reception to follow” and the location of the restaurant because we didn’t know any details yet (short planning time).
So – my question is. How do we spread the word that we have a cocktail hour and what time both the cocktail hour and dinner are at? Programs? Word of mouth? We don’t have a website and we’re not doing welcome baskets.
Any suggestions are appreciated! Thanks ladies!
Post # 3
@orchidaloha: Hmmm… Is your ceremony at a church or a similar venue? If so, maybe by the entrances, you can have little agenda cards that will serve as a program. On it, they can say, “Welcome to the Wedding of (your names),” and then have the agenda be in itinerary format. That will also allow your guests some breathing room assuming your ceremony is over at 4 pm (at the latest). Or you can have a Bridesmaid or Best Man hand them out at the beginning, maybe?
Post # 4
I would assume the cocktail hour would immediately follow because it doesn’t say “Reception to follow at 7pm”
Post # 5
@BrandNewBride: The invitation didn’t say anything about the cocktail hour. We didn’t even know it was an option when we sent them out!
@MrsNewDay: hmm! I’ve thought about this but it’s just how we would execute it. We don’t have any bridesmaids or groomsmen and it’s at a cabin. There’s a reception area so I can look into maybe having them hand them out. They should be quick and easy to make so maybe I’ll make them anyway just in case. Thanks for your help!
Post # 6
- Wedding: July 2012 - Baltimore Museum of Industry
You don’t have to do a basket, but you could certainly have a wedding handout which could be given to guests at check-in. Since some guests are staying a few days, a “what’s in the area” could be helpful as well.
Post # 7
I’d put it in the welcome bags and on the ceremony programs.
Post # 8
I’ve been to a few weddings where the officiant explained the details/logistics just after the signing. Surprisingly, it hasn’t seemed to take away from the ceremony feel, and it makes the logistics easy for the guests!
Post # 9
I would let people know BEFORE the wedding day. With a 40 person invite list, you can definatly devide and concure to do phone calls (you do some, Fiance do some, and if your parents are involved, you can even, nicely ask if they will)
The reason for this is that down time between the ceromony and your reception can change what people want to/can do. Espeically with out of towners. If there is no plans to entertain them and they need to entertain themselves, they should know ahead of time. I was at a friend’s wedding and landed in that situation. I didn’t have a hotel to go to, didn’t know any local attractions, and the few other people I knew at the wedding were in/dates of the wedding party. Advance notice would have been wonderful!
Post # 10
I went to a wedding like this, and as we exited the ceremony venue an usher passed out maps and times of the reception events.