(Closed) Big tent problem…

posted 7 years ago in Reception
  • poll: What should I do about tents?

    Go with the canopy tent (1st)

    Go with the frame tent (2nd)

    Go with the hex tent (3rd)

    Other (post below)

    Go with the new place (40 x 40)

  • Post # 17
    2211 posts
    Buzzing bee
    • Wedding: May 2014

    View original reply
    @bleusteel: +1

    All tents need poles in order to stand up, and most people are able to safely navigate around tents with ropes and stakes to hold them up.  Even that fancy frame one has quite a few poles that I can see, which would be more evident if there weren’t walls up on the tent.

    Basically, you either need to get over being upset about having poles in your wedding photos or come up with a plan other than a backyard wedding.

    20 banquet tables probably wouldn’t fit into a 40 x 40 area.  They’re usually 2.5 feet wide and 6-8 feet long, plus you need room for people to walk.  If they were 8 feet, you could fit 3 end to end and maybe 5 across (allows for 2 feet 9 inches on each side of the table for chairs and aisle, which would be 5.5 feet space between tables.  If you did 6, there would only be about 4 feet between tables, which seems tight).

    Post # 19
    114 posts
    Blushing bee
    • Wedding: August 2013

    I don’t think the poles would be the problem, it would be the lines. Big tents like those have tons of lines (see all of your photos) that MUST be securely anchored for the tent to be safe. A lot of the time, those lines go out as far as another tent… so realistically, you wouldn’t be able to put the tents up next to eachother. If you weren’t planning to have them super close, then that’s fine, but otherwise I think you’re in trouble and might have to go with the $2.5k tent. The only other advice/comment I have is that you should call up the tent rental place and tell them your predicament and ask what they would recommend. They’re they ones who are the experts and should be able to give you advice.

    Post # 22
    9134 posts
    Buzzing Beekeeper
    • Wedding: November 2013 - St. Augustine Beach, FL

    View original reply
    @marinesfiance:  Then either splurge on the nicer looking tent or choose another indoor venue.  I live in Florida and evne though we chose to hold our wedding during the dry season, it rained all day right up until our ceremony on our wedding day so I can understand.

    Post # 23
    512 posts
    Busy bee
    • Wedding: April 2014

    marinesfiance You need 10 square feet per person for a plated dinner weather indoor or outdoor.  200 guests x 10 = 2,000 square feet.  That puts you in a 40×60, you’ll have 400 extra square feet for a cake table, DJ, and 2 bars and maybe you can break down a few guest tables to make space for dancing after dinner if need be.  If you are doing a buffet you will need 12-15 square feet per person.

    If you put up multiple pole tents you are going to have stakes all over the place that eat up space and cause a pretty big safety hazzard.  Also, if the purpose of the tent is in case of rain, then multiple tents will not be much help, they will have water running off the sides between the tents, and if it rains hard those run offs will be waterfalls.

    Wheather you use a pole tent (less expensive) or a Frame tent (more expensive but your space might require it) you need to use one large tent, not multiple small tents.  Or one dinner tent and one dancing tent at most, don’t split up more than that.  I tihnk it might be a little cheaper to do it in one tent because you can break down a few tables after dinner for dancing so you’ll “repurpose” the same space in the tent and save money that way.

    Sidewalls are rented seperately from the tent, they are optioinal.

    Unfortunately you picked the most expensive way to have a wedding!  Tented events require deep pockets. 








    Post # 24
    12245 posts
    Sugar Beekeeper
    • Wedding: May 2013

    Are there any Firehalls/American Legions/Elk’s Club/etc in your area?

    I think the only tent that looks feasible is the $2,500 one, and that doesn’t work economically!

    Post # 29
    512 posts
    Busy bee
    • Wedding: April 2014

    View original reply
    @marinesfiance:  Pricewise I think that is a bit cheap, but pricing is different in different markets so maybe that’s the going rate in your area.  Also I don’t think a 40×40 will be comfortable for 200 guests, and I”m not sure of that company’s math to fit 24 tables under it..

    Is this an evening event?  You will also need to rent lighting in that case, so add that into the budget.  And if it does rain you will want to add sidewalls because rain often falls on an angle and it willl come in at the perimeter.  So add that to the price too.  And what about toilets?  Does your home have enough bathrooms to service 200 people?  And do you want them traipsing through your house to get to them all night?  With wet shoes possibly?  Or do you need to rent a restroom trailor too?   

    It’s certainly worth investigating that quote but make sure you check their reputation and know that they aren’t putting up dirty tents with holes in them.  Tents get beat up every time they go up and down, and it costs money to maintain or replace them when needed.  At the rate they charge I don’t know how they can afford to keep them up.  Keep the phrase you get what you pay for in mind.

    I would encourage you to keep looking for indoor venues if you need to maximize your budget.  Your money might go further renting some pipe and drape with some uplighting to dress up a VFW than it will building a venue from the ground up in your backyard. 


    Post # 30
    512 posts
    Busy bee
    • Wedding: April 2014

    View original reply

    By my math the 40×40 holds 160 comfortably.  But the company should draw a floor plan so you can see if it is to your satisfaction.  The most imortant thing is that you don’t try to put up multiple tents with multiple stakes all over the place.  Just stick to one large tent 🙂

    I think the basic rule of thumb for guest turn out 20%.  So if 200 are invited, then your final count would be 160.  I’d add a “cushion” of 10% though and plan for 180.

    The topic ‘Big tent problem…’ is closed to new replies.

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