(Closed) Blocking hotel rooms

posted 10 years ago in Logistics
  • poll: Did you set up Room Blocks?
    Yes- to help make it convenient for our guests : (51 votes)
    57 %
    No- too much trouble : (2 votes)
    2 %
    Guests found their own accomodations : (2 votes)
    2 %
    It was cheaper for the guests if we set up the room blocks : (30 votes)
    34 %
    It was cheaper if guests found their own accomodations : (4 votes)
    4 %
  • Post # 4
    538 posts
    Busy bee
    • Wedding: December 1969

    We are planning on doing room bloacks for two reasons- convenience for guets and to save some money. We are also listing other options on our site, if guests are interested in something more upscale or more budget friendly, but not as convenient.

    Post # 5
    1078 posts
    Bumble bee
    • Wedding: March 2009

    Could you set aside room blocks at two hotels? One that satisfies lower budgets, and one that’s a little more high-end?

    That way guests could choose which option fits best, and they don’t have to do internet searches to find a decent place to stay.

    Post # 6
    225 posts
    Helper bee
    • Wedding: September 2009

    I think its OK to setup room blocks at two different hotels. We are setting up room blocks, and some hotels have different blocked rates for different types of room – i.e. standard room, deluxe room, suite, jr. suite, that your guests can select from.

    Can you set up room blocks at the hotel you are staying at? Or hotels closer to Calistoga? I think the reason for setting up room blocks is for convenience, and to also guarantee a lower rate for your guests – so your target guest audience are the ones that DO want to save some money! 

    If your guests are willing to spend more or want to find their own B&B – they can do so on their own, and you are not expected to try to accomodate them. 

    When you setup these room blocks, keep in mind that you can negotiate (i.e. so and so hotel is offering me at $X rate, can you match it?), and most (not sure about wine country) will allow you to block rooms without any penalty to you if they are not filled up. 

    We’re looking into blocking rooms right now, and we’re asking for discounted honeymoon suites for ourselves included in the block. =)

    Post # 7
    152 posts
    Blushing bee
    • Wedding: October 2009

    It’s all going to work out Sparkles! Don’t stress about it. There is no requirement for room blocks, though they can be helpful. At the same time, if you are making recommendations to your guests in a high, medium, low price point, than you are really catering to everyone’s needs. If there is a place that it would be convient for most people to stay– do a block of rooms there, just make sure the hotel does not require a minimum number of rooms (just in case only a few stay there)

    We only blocked rooms at one place. We are getting married in Orlando, and found a fantastic place that is across the lake from our venue. The bonus with it is that the guests can take a boat over from the hotel to the venue which = safe transportation after a few drinks!!

    Post # 9
    1276 posts
    Bumble bee
    • Wedding: August 2009

    Recently, my friends set up a room block with a v. good rate at an otherwise fairly expensive hotel.  They also provided a list of a few less expensive hotels in the area.  And they told you the area to search for hotels in if you didn’t want any of those hotels (which is useful for someone form out of town).  I don’t think a room block is required, but for people without a lot of time it’s helpful.  But there is never any obligation for guests to stay there, so don’t worry if you think it’ll be above or below someone’s budget.  If they want to spend more/less, they can work it out (I always have when I needed to anyway).  I think it’s important to think about the needs of people traveling to your wedding, but there is a limit to what you can do.  You are certainly not obligated to find a hotel that fits each guest’s needs…

    Post # 11
    1428 posts
    Bumble bee

    Just a word of caution, when you (if you decide to) set up a room block, most hotels for a wedding block will set up what is called a courtesy block, meaning you are not responsible for all of the rooms in the block being reserved. This is the best route for you to go, especially as you will have guests who will go elsewhere depending on their budget, preference etc. Do not "contract" rooms with any hotel, as if you do, you will be fully responsible for all of the rooms you contract being booked.

    Post # 12
    225 posts
    Helper bee
    • Wedding: September 2009

    Yes – those winery hotels really know how to get you! A friend of mine ran into the same issue when he got married at a winery. They know you have no choice, that is why!

    When I wanted to book rooms, I did a quick google search and came up with the following page that really helped me:


    What my friend did instead was emailed and call all of us to figure out who definitely needed to reserve a room, and then he held the rooms for them. It seems a bit of a hassle, but it saved them from having to guarantee the rooms themselves. 

    Let us know what you decide!

    Post # 13
    765 posts
    Busy bee
    • Wedding: November 2008

    I did a room block only because my mom made me.  IT took $25 a night off the rack room rate.

    But…a few friends found cheaper accommodations on Priceline and Expedia.

    Post # 14
    163 posts
    Blushing bee
    • Wedding: July 2009

    I’m using 2 hotels to "bid" on the block and get the price as affordable for guests as possible. I kinda think they’re getting a good deal out of it anyways- they get their hotel on my invites and I’m paying for it, boo.

    I am only putting one on the invite for space reasons- I also figure guests can review their own hotel options if they’re not interested in my suggestions (I can’t be everything to everyone). Also makes it safer for those who will be drinking, and convenient too as they’re both located 5 minutes from the wedding venue. I’m just disappointed they don’t offer a shuttle service. Oh well.

    Post # 15
    22 posts
    • Wedding: May 2009

    I agree with Happilywaiting. I’m getting married in San Fran, and the hotel gave me the option of blocking 20 rooms with a really GREAT rate, but that I would be responsible for paying if people didnt book – OR – 10 rooms at a not-so-great-but-still-lower-than-usual rate that would "expire" about a month before the wedding. Since my wedding is also only 50 – 70 people, and people usually like to do their own thing, I figured it might be hard to get those 20 rooms booked and then I would be stressing out about being on the hook for that expense (as if the wedding itself isn’t expense enough!) so we got the 10-room block. Perhaps hotels in the wine country are willing to do that?

    I also sent out an email to everyone telling them the room block info and also pointing them to travelticker.com and other sites for deals in the area, and explaining what neighborhood they should be looking in for a hotel, etc etc. So they don’t end up clear across town. 

    I dont want to tell people where to stay, but I want to  make it easy for them to find something they are comfortable with that is convenient.

    Post # 16
    6009 posts
    Bee Keeper
    • Wedding: May 2009

    I am also getting married in a "touristy" area that requires down payments for hotel blocks.  But there is now way I’m paying $1000 for a room block that might not even be used!  Instead of doing the hotel block thing, we went ahead and listed some hotels in different price ranges on our wedding website, along with their contact info.  If you don’t have a wedding website, maybe you could list some hotels on the directions/map card?  Especially for a small wedding (we’ll have less than 75), I don’t think hotel blocks are a necessity.

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