(Closed) Blocking Hotel Rooms

posted 6 years ago in Logistics
Post # 3
Member
43 posts
Newbee
  • Wedding: March 2013

Look for a hotel that does not hold you responsible for filling the block and give them your max number estimate. I would definitely start contacting places now.

Post # 4
Member
822 posts
Busy bee
  • Wedding: May 2012

not too early.  i did my room blocks 10 months before the wedding.  contact a few different hotels and inquire about their room block policy.  some have an attrition clause making you responsible for unbooked rooms.  i didn’t bother with those hotels and did blocks with hotels that did not make me financially responsible.  we were getting married in vegas where there were tons of hotel options and in the end most booked with my block but others used comps, timeshares, etc..rooms are released about a month before the wedding so you want to remind guests to book before rooms get released.  in my case, the rooms went up almost triple the rate because of some boxing match.

Post # 5
Member
72 posts
Worker bee
  • Wedding: August 2012

I think I blocked off ours at the end of April and we’re getting married in September. Most of the major hotels have places online where you can request a room block, but I found it easier to call up the hotel and ask to block off a bunch of rooms for a wedding.

Post # 6
Member
2584 posts
Sugar bee
  • Wedding: June 2012

We reserved our rooms about 3 months out, but I know a lot of people do it even sooner, so I think you could call around. Ask them about their policies on blocking rooms… do they offer a discount for the wedding block (most places do)? How many rooms can they hold? When will they cancel the rooms? Find a hotel that won’t charge you for any canceled rooms that aren’t booked. Our hotel canceled any unbooked rooms 2 weeks before the wedding, and they told us it would be automatic, so there was no charge and we didn’t even have to think about it, although they did call to remind us.

One other bit of advice to anyone… call yout hotel a few days AFTER you know the unbooked rooms have been canceled, to make sure that they still have the booked reservations! We got to our hotel at 1am and found out that they had accidentally canceled our entire block, not just the unbooked ones. We could’ve avoided it if we’d called to confirm!

Post # 7
Member
989 posts
Busy bee
  • Wedding: September 2012

Definitely not too early.  About a year out I sent a general information-seeking email to the hotel where I was hoping to block rooms and they informed me that they had no availability due to a major convention the weekend of our wedding and that many of the hotels in our area would be fully booked.  I ended up blocking rooms at another hotel within the week just to make sure that our guests could be accommodated.

We talked with the hotel about what our guest list looked like and they recommended how many rooms to block.  So far it looks like the estimate will hold.  We won’t be charged for unbooked rooms, and they won’t be released until 3 weeks out.

Post # 8
Member
1086 posts
Bumble bee
  • Wedding: October 2013

I work at a hotel. The best thing to do (an nope not too early, probably a good time in case something is going on and they are already full) is to create a room block, but be sure to add on the invites that room blocks typically stop 30 days prior. Talk to the sales department and you can let them know how many possible rooms you may need (add a couple extra in case some people need more than one room) and they will put the wedding parties name in and hold that ammount of rooms until 15-30 days prior to the event and if the rooms aren’t full within the time limit the rest of the rooms will be put back into the system and forfeited, only the ones unreserved. Most hotels do not hold you accountable for the rooms that do not fill up as they have a time limit and release them back into the system at that time. Just make sure your guests know the limit ahead of time so they don’t miss out on the discount

Post # 9
Member
1086 posts
Bumble bee
  • Wedding: October 2013

Also, I wouldn’t recommend dropping the gift bags at the hotel front desk. Often in a lot of hotels they are forgotten and many of the employees end up keeping them themselves, I know it seems like a good idea, but I’ve seen many many many brides upset about their gift bags, at more than one hotel

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