(Closed) Blocking hotel rooms

posted 9 years ago in Logistics
Post # 3
Member
150 posts
Blushing bee

You dont have to pay, you are just reserving them, I think the hotel lets them loose if not all reserved 30 days from reserved date. You just call and say I want to reserve a block of # rooms and they will usually give you a group number or password type thing. Most hotels are very helpful and informative.

Post # 4
Member
445 posts
Helper bee
  • Wedding: September 2007

Usually, you can call a hotel and just let them know you’d like to block off some rooms. Depdending on your wedding size, they’ll have guidelines on how many rooms they’ll let you book at one time. I had 300 guests, so they let me book a block of 30 rooms. They will then let you know what date they have to book by. If the rooms aren’t booked by that date, they’ll release them to the public.

I didn’t have to put down a deposit or anything, but it might be different for different areas. Hope that helps!

Post # 5
Member
150 posts
Blushing bee

*not all booked by guest 30 days from your reserve date, which your guests all should have accommodations by then 🙂

Post # 6
Member
92 posts
Worker bee
  • Wedding: December 2009

We blocked rooms at two hotels in the area. At one of the hotels, we were able to start with a block of 10 rooms, and they will add more rooms as we need them. We also included two suites at this hotel, for the families that will be attending.

At the other hotel, we had to give them a credit card number to block rooms. We have to call the hotel two weeks before the wedding and cancel any rooms that may not have been reserved.

We have lots of people coming from out of town, so we included the information for both hotels in the invitation. That way they can coordinate among themselves.

Post # 7
Member
2695 posts
Sugar bee
  • Wedding: April 2010

I just did this yesterday.  I reserved rooms at two hotels one that is an upscale and one that is a little cheapier. That way the guests can decide.  Both hotels had different policies about how long they would hold the rooms.  One even had me specify how many doubles and kings to reserve.  They just take your credit card information and hold it.

Post # 8
Member
6009 posts
Bee Keeper
  • Wedding: May 2009

I think it actually depends on the location and the hotel.  All of the hotels I called in my area required a downpayment (all of them were around 1k) to block out rooms. 

The best idea would be to call around places convenient to your location and ask what their policies are and what the cost per room would be.  Then you can decide on 1-3 hotels in varying price ranges to do a room block with.

Post # 10
Member
443 posts
Helper bee
  • Wedding: August 2009

I didnt have to make a deposit at all. I simply called the hotel and said I needed a block of rooms for my wedding weekend. I had to block out at least 12 rooms in order to receive a discount, but I ended up blocking out 25 which I think will all be taken up. I think my guests save something like 10-15% off the normal room price, which is certainly better than nothing. If not all the rooms are reserved within a month of the wedding, they re-release them to the public with no fee required from me.

Post # 11
Member
407 posts
Helper bee
  • Wedding: June 2010

Wow. Thanks for the helpful information Hive! There is so much to think about and due! I’d better get on this!

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