(Closed) Blocking Rooms

posted 8 years ago in Etiquette
Post # 3
Member
408 posts
Helper bee
  • Wedding: April 2010

Contact th hotels in the area and they will provide you with many options—> all of them have an option were they hold rooms as a courtesy until a certain date as a discounted rate and you are not held responsible if no one books.

If you have alot of Out of Town guests who are not familiar with the area, I would recommend providing a few suggestions and hotels.com so they can look on their own. I also wouldn’t strike off setting up a room block; are the outrageous prices the discounted rates or the ones you see on the hotel website? If you contact them directly for your wedding, the discount will be much less that whats quoted online

Post # 5
Member
1482 posts
Bumble bee
  • Wedding: July 2010

I went online and looked at the price that the hotel is currently listing and bargained down from there.  Currently, the rates for July in my area are 50% cheaper than what they will be once it’s closer to the date.   Your wedding is in October- I’m not sure what’s going on in your area at that time of year, but I can’t imagine that it’s “peak season”.

I would go online to the hotel’s websites and also check places like hotels.com to get an idea of what rates are listed right now for your wedding date.  Call the hotel and speak to a sales manager and see what you can work out. 

I booked two blocks of rooms at two different hotels and then on our website, I put “We have booked two blocks of rooms at this hotel and that hotel.  Should you require alternate accomodations, we recommend that you try expedia or hotels.com to find hotels in the area”.  It was my way of saying “If you don’t want to pay this rate, then go find your own cheaper place to stay” 🙂

 

 

Post # 6
Member
408 posts
Helper bee
  • Wedding: April 2010

Hmmm…this is true (darn weddings)…lol. Well, try to find a range; we selected 3 hotels in relation to distance to venue…we are getting married in downtown Dallas, so all hotels are downtown, but the closest is most expensive (walking distance); its $139 (regular $189)…next is $129 (regular $169)….and then $99 (regular $139). Those rates are actually good for downtown of a major city…we also said feel free to stay further out and of course hotels would be cheaper, BUT we are not paying for transport so they would have to rent a car.

Post # 7
Member
1482 posts
Bumble bee
  • Wedding: July 2010

Oh, and the way blocks typically work is, they will give you X amount of rooms at a rate with what is called attrition, which means you are responsible for booking a certain percentage of room nights in your block or else you will be charged for the remainder (assuming the hotel doesn’t sell out on its own-if it does, then you wouldn’t be charged because they would be able to sell the room).  Most hotels will also give you the option of blocking X amount of rooms at a slightly higher rate where you WOULDN’T be held responsible for attrition.  Definitely ask; you might be able to avoid the attrition.

 

Post # 9
Member
408 posts
Helper bee
  • Wedding: April 2010

No charge for blocking rooms….heck you are bringing them lots of business!!

Post # 11
Member
1482 posts
Bumble bee
  • Wedding: July 2010

They will only charge you if it’s in your contract that you will be responsible for attrition.  To book the block, usually you just have to sign a contract.

I think “reasonable” is one of those terms that means something different to me.  To me, I thought it was very reasonable that our venue gave us a $165 rate (their summer rates hover around $300- however, the rates on the website currently are $189 so I used that to bargain).  My mother, however, thought most of my guests would have “sticker shock”.  Once she got over it, she remembered how much she’s spent over the years attending other peoples weddings and remembered that no one ever asked her how much she wanted to pay, she just booked the room and went to the wedding.  My point- look to get a discount from your hotels for your block.  You’re probably going to get offered between $20-$40 off from the regular rate; this is “reasonable” in my book.  Know that people will either pay it, or they will find someplace else to stay. 

Post # 13
Member
362 posts
Helper bee
  • Wedding: August 2010

We are blocking some rooms at the same hotel where the wedding is but we are going to put up information on other hotels in the area as well.  The hotels.com thing is a good idea too – if they can get a great rate there, more power to them!

Post # 14
Member
3344 posts
Sugar bee
  • Wedding: August 2010

I was able to get room rates at $20-30 less than what I could find online for those hotels.  I think it’s worth it as a courtesy, especially because it doesn’t cost me anything!  It is hard in my town (tourist trap) to get reasonable room rates in the summer, so if I can do anything to help, I will!

Post # 15
Member
172 posts
Blushing bee
  • Wedding: June 2010

Blocking rooms was a nightmare for us too, mainly because the hotel that our wedding is at has a 2 night minimum and we’d be responsible for whatever didn’t get reserved.  Because of that, we blocked very, very few rooms at the resort we’re getting married at (it is the priciest at $189 with a discount anyway).  We called around a few other hotels in the area, that are a little farther from the site (5-10 minutes) and found that a lot of the chain hotels (La Quinta, Embassy Suites, Extended Stay) had much more reasonable rates, no minimum stays, and no attrition policy.  Different price ranges are always good for guests too.  Good luck!

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