Post # 1
Bee’s & Brides I need your help!
How do you all stay ORGANIZED when it comes to the stress of Wedding Planning? I need your tips, idea’s, suggestions, websites, books, etc! How do refrain from loosing it and keeping it all together?!
My wedding is 2 1/2 months away and I feel like I’m a complete mess. We have booked most of the main vendors and venue BUT I feel like I am a complete MESS with everything. I’m so sloppy and un organized that I even LOST my Makeup Artist and Cake people because I forgot to respond to emails. I feel like everything is scattered everywhere, lost or forgotten. Emails, Voicemails, Contracts, I have even forgot what I have booked or still need to book because nothing is Organized or in order.
What plan has worked for you girls? I wish we had the money to hire a Wedding Planner to take care of this but we have already doubled the budget and can only afford a “Day Of Planner”. So.. I am left to figure it all out and get everything organized myself for this wedding (friends and family live states away). HELP!?? I’m slowly starting to pull my HAIR OUT!
I just need a GO TO plan! Organization when planning a Wedding is KEY or else you can really screw up your wedding and end up with missing items & vendors the day of! I just don’t even know where to start..or what I’m even supposed to be doing!
Post # 3
-Write down everything you need to do and check things off on the list as you do them
-Create a folder in your email labeled “Wedding” and put everything wedding-related in it. I get so much junk mail (especially after going to a bridal show and giving my email to everyone trying to win stuff) that it helps greatly to have a folder dedicated to wedding plans.
-Get your Fiance involved. It’s his wedding too!
-Create an Excel file with wedding-related stuff. My Fiance uses Excel all day so he made a file but really it’s not too hard, just label each sheet with a different aspect and include all details–vendor’s name, email, phone #, price, how much you’ve paid, how much you owe, details you still need to give them. I think the sheets on ours are guest list (w/ addresses and phone #s), budget, ceremony musicians and songs they’re playing, dj/reception music, florist, the wedding party, venue, limo, hair/makeup, photography, videography, invitations… can’t remember the rest but it’ll help you stay organized and have a place to refer back to.
Post # 4
You need to start saving & printing your emails!!! I created a hard copy file with all of my emails, receipts, contracts, vendors’ info & all that good stuff. I am also very disorganized and doing this was of great help!
Post # 5
@Pomapoo Good Advice… I really should get my Fiance involved more.. I guess I admit I have a bit of a “Control” problem when it comes to our wedding but I guess when the controling bride is a MESS then it’s time to let it go! lol Plus my Fiance LOVES and is great at excel, hoping he can help me in that area.
Check list I have done, but I keep loosing them and then having to make another. I need to figure a plan with a Check List.
Thanks for the email tip, my EMAILS are a MESS. Everything is mixed up
Post # 6
I got a huge wedding planner to help me with contracts and other stuff.
I made an excel sheet of my guest list and once it gets closer I will get one for expenses.
I have a folder in my email for wedding stuff.
And as for ideas I heard about a great site today http://www.weddzilla.com
It’s great, hope this helps!
Post # 7
Use a spreadsheet to make a list of everything you have to do before the wedding. Decide when each item is “due” based on priority. Sit down with Fiance and get him to help with some of the tasks.
Make a contact list of all your vendors. You will need this a week out when you are confirming everything and you’re not going to have time to look everything up.
Create a file on your computer and save all wedding related things. Make sure you have a copy of each vendor contract in this file.
Post # 8
I created a google email that was just for planning, so only communication in that email was about the wedding so it was easy to keep on top of. Within GMAIL I was able to create spreadsheets which listed what I needed to do and the date it needed to be done by. I had a ton of DIY stuff so I was able to keep different lists for different projects and then a master list of all the projects. I also created a list with all the vendors I needed and their contact info when I booked them. This came super handy the week of the wedding when I was frazzled and trying to touch base with every one.
On top of google docs I used google calender to keep track of all my important dates wedding related like fittings and vendor appointments. You can set it up so it can send you a text to remind you if you need it.
I also kept a wedding binder that held my contracts, receipts and images I loved from magazines that I wanted to keep and show my vendors. I also used google picasa to store all my fave online images which was nice that I could just email the link to the vendors.
As for budget and keeping track of whats being paid when and where I highly recommend using weddingwire.com. It was really easy to set up and keep track of everything.
Post # 9
You may be too far along to do this, but I second creating an email address just for wedding. Someone suggested it to us when we got engaged and I thought it was stupid. But it’s awesome! Everything is there, and both my fiance and I can access. Try to keep all communication via email, so you have a record of it.
Sit down with all your contracts and make a list of when all your deadlines are to get final counts in, deposits or payments, final meetings, etc. If it’s not in the contract, reach out via email and get it in writing. Put all the dates in an excel spreadsheet, sorting from earliest to latest, and save it in Google docs.
I also use Google docs to manage my budget and to-dos spreadsheets. it makes the spreadsheets accessible through any computer, so I can do stuff at work over lunch (or during work…shhh don’t tell 🙂
Post # 10
I emptied out my side table to my bed. Now it is for wedding only stuff. I have a draw for magazines and then one for DIY stuff and then i have a accordian folder for all the loose papers and stuff.
Post # 11
Iused my google calendar to create tasks and keep track of appointments and due dates.
I recycled all my wedding mags (totally useless) and just organized all my inspiration in folders on my computer.
I used an accordion folder thing to keep all the paperwork for each vendor. Each vendor had their own tab and I put all the contracts and brochures from them in there. I also scanned all my contracts and kept them as a google doc so I could look at them from anywhere.
For day-of coordination, I made packets for my DJ, photog, caterer and venue coordinator. It was awesome because I didn’t have to tell them anything or do anything myself. The only mistake I made was that I didnt have an extra copy of each one. My photogs ended up being totally retarded and didn’t read it or bring it with them (like I had asked them to do like 100 times). Everything was in the packet and I was able to enjoy our day! I totally copied the idea from Mrs. Daffodil.
Another tool I used for day-of organization was a pocket timeline. I gave one to each wedding party member, including parents. On one side was a simple timeline and on the other was that person’s tasks for the day and phone numbers for key people.
Post # 12
Like previous bee’s, I suggest creating a folder for wedding stuff in your email or even printing it out. I’m overly organized and every vendor has its own folder. My bookmarks for wedding related websites are all organized as well by what they are for.
Any wedding magazines I have are stored in a box under my desk. There is a spot in the closet that is just reserved for wedding stuff.
BUT my biggest saving grace is a binder. All my contracts, any wedding receipts, pictures are in there. They are divided up with dividers by what it is for, all paper things(contracts, receipts) are in page protectors. I also have a notebook that I can write down notes, ideas in, and I also have a smaller notepad that is clipped on the binder of my cover. The smaller notepad is easy to carry around to write things down if I have a vendor meeting and I don’t need/want to bring the binder.Everything I could ever need wedding related is easy to find!
The binder is definitely the most helpful and it is something that I wish someone had given me. I gave our best man’s fiance her own binder with all the same stuff as a gift 🙂
Post # 13
I bought a binder and put everything in there. Like some of the PPs said, I created a second email address just for wedding things and a third for wedding web sites ( like Davids Bridal and dress sites). I do keep track of almost everything on my blackberry also. I keep copies of all emails in there so they are close at hand and have a sub heading for all my contacts related to the wedding. My calender is also in my phone which makes everything very handy. I never leave the house without my wedding binder. I take alot of phone calls at work and want things on hand in case I need them.
Post # 14
I bought a wedding planning book. It’s called The Ultimate Wedding Workbook and Organizer. This book is great. It has 13 large pockets to store all kinds of information. The workbook gives you over 40 worksheets like budgets, timelines, Seating arrangements, Guest and Gift lists. It’s great, and it has kept me organized. Plus I can use it as a keepsake.
I also created seperate folders in my email for things such as Caterer, Photographer, DJ, Transportation, reception hall Etc. That way when I get an email from one of my vendors, i drop it in that folder.
Post # 15
All of your SUGGESTIONS and TIPS are amazing!!!!!!!!!!!! Thank you so so so much everyone. You have no idea how much you have helped me out. I am much more on top of things now and I less stressed.
I love weddingbee! lol (Mushy Mess)
Post # 16
I do best with keeping it all on the computer and the free WeddingWire organizer/planner has helped me a LOT…
But, I’m still hopeless and I feel ya. I lost the printer cable. The electric part, that goes into the wall. Yeah, lovely… I should have have the invites out already, and here I am with no printer cable!! Don’t ask me how. I blame the cats, as usual.