Post # 1
I have been contacting caterers and I found one that I love. It’s Big Burrito group (I LOVE their food at Mad Mex and Soba)
So they have been super quick and helpful (Can’t say that for everyone else I’ve contacted.) and sent me the prices for everything. (Other’s it’s like getting into Fort. Knox to get pricing)
So here is my problem. We are having an afternoon reception that will end by 5pm. It’s not a choice we went with first. The venue we have is a public park/mansion and the event has to be over at 5pm and teardown by 6pm. Since the reception isn’t starting at a major meal time, we thought it would be a great money saver to have a cocktail style reception, but now it seems like it’s not going to save money at all. Here is the breakdown.
- Light stationary hors d’oeuvres or a selection of passed hors d’oeuvres start around $8.00 per person.
- Heavy hors d’oeuvres parties can range from $25-$50 per person.
- Stations menues vary from $20 to $75 depending upon the specific stations and food items involved.
- dinners, buffet or sit down usually cost between $36 and $70
I think I am overthinking this. It’s going to be in the middle of the afternoon. I don’t need to provide a heavy buffet! Right!?
I guess I have never been to an afternoon reception and I don’t know the “rules” for food. I mean with a reception starting at 2pm, you don’t expect a full buffet or sit down right?
Post # 3
what time is the ceremony? directly before it? because people might not have gotten to eat lunch before the ceremony so they may be hungry. that doesn’t mean you need a heavy buffet, but you do need enough to feed people. also, how much alcohol will be present? you never want people doing a lot of drinking without much eating….can make for a messy situation.
Post # 4
I don’t think there are rules as to what you eat when, but you’re right–people will probably not expect a meal at 2pm. If you WANTED to have a meal though, I think that you could, you would just make it clear on the invitation so that they come hungry (in the same way you also make it clear when you’re just having cake and punch, so they DON’T come hungry!) And when is it ever a bad time for Mexican food??
If budget is the concern, then dont’ bother with heavy appetizers. You could even call it “cake and punch” (which generally denotes just dessert) and “surprise” them with a few extra munchies.
Post # 5
@pb and j: We are only serving wine and beer and we are bringing that ourselves. If anyone lives in Pittsburgh knows that Allegheny county had a horrible drink tax so we will be buying all of our alcohol in Beaver or Washington counties or going to West Virginia (20 minutes down the road) to get alcohol there.
But we aren’t serving it like a night party. We will probably have two types of beer and two types of wine.
My head is just all over the place. Our ceremony will most likey be at 12:30pm (we are hoping to do our first look photos and the bulk of our bridal party photos in the morning) I’m writing our ceremony so it should be over by 1:00 and my guests can go to a different part of the park for light refreshments and light snacks like cheese, crackers, little deli meats, (I haven’t worked out the details) and then at 2pm start the reception. Since it’s not a traditional evening reception, I’m sure most people will be ready to go around 5pm.
Post # 6
I love this company! I just emailed her about 10 minutes ago with other questions and she’s already responded.
The $2000.00 minimum refers to the food total on any full service event. To reach the $2000.00 minimum for 100 guests, we would have to provide food that equals $20.00 per person. You could accomplish this by having several passed hors d’oeuvres combined with tabled hors d’oeuvres.
Here is an example of a menu that would be $20 per person:
Passed Hors D’oeuvres
Mini Tuna Tartar Tacos with white Truffle Oil & Avocado
Sumac Crusted Scallop with Preserved Lemon Oil, Baba Ghanoush
Chicken Summer Roll with Sweet Chili Dipping Sauce
Duck Confit on Wild Rice Cakes with Cranberry-Apple Chutney
Seared Rare Filet Maki Roll with Point Reyes Blue Cheese, Scallions, Roasted Tomatoes &Chili Bit Crust
Wild Mushroom Bruschetta with Warm Goat Cheese
Artisanal Cheese Board
Selection of American and imported artisanal cheeses served with quince, assorted crackers, bread, dried & fresh fruit.
A bountiful selections of fresh local produce with an herb dip.
***$20 a person sounds reasonable right? The above sample sounds plenty for an afternoon reception right? I mean, compared to the hotel ballroom receptions here this doesn’t seem too expensive. Granted I have to pay for staff servers and rentals….I feel in over my head right now!
Post # 7
@Miss Tattoo: The above menu sounds absolutely delicious! And for $20 a person very reasonable. I’d just ask how many of each hors d’oeuvre they budget per person.
Post # 8
@KatNYC2011: I hope this woman doesn’t think I am crazy. She has been so nice even though my wedding is so far out. Some other vendors won’t even talk to me right now. Those Mini Tuna Tartar Tacos with white Truffle Oil & Avocado sound so good! She sent me a PDF with all the cocktail party treats and everything sounds so yummy!