(Closed) Calling all Bees: Rustic barn wedding costs, booze, live music, permits, etc.

posted 4 years ago in Venue
Post # 3
1477 posts
Bumble bee
  • Wedding: City, State

cb450k7:  I am sorry that I am not an expert when it comes to your questions, but I am sure there are plenty of ladies here who will have valuable insight to offer you.  It might be helpful to put your location down because I am sure each state/county is different with their rules & requirements. As far as the 2 options you have mentioned–neither seems to be whatyou are looking for.  I bet you can find something more suited to you both if you keep looking.  Congratulations on your engagement!  🙂

Post # 4
7058 posts
Busy Beekeeper
  • Wedding: September 2012

cb450k7:  While I don’t have too much advice about barn weddings, it’s really not much different than any other venue where you’re just getting the space. In my area almost all venues (with the expception of like 2-3) are all just that…spaces. You have to bring everything else in. We are a destination wedding area, so we actually have two major “rental companies” that basically specialize in rentals for weddings. 

What you need to think about :

  • Tables
  • Chairs (ceremony & reception – and if you plan to use the same ones for both, who will move them?)
  • Linens (all guest tables, as well as any secondary tables like gift, guest book, cake, etc)
  • Dishes / Flatware / Cups
  • Setup – This is where having a planner/coordinator comes in, because whomever you rent from likely is only dropping off, not setting anything up. 


From there you’ll need the rest of your typical vendors like catering, photography, DJ, etc. As for food trucks, you just need to think about the convenience factor of it all. Will the food truck people be cooking and bringing it in? Or are your guests supposed to go out to the food truck? 

Post # 5
244 posts
Helper bee

what area are you looking in? we did some research on this for upstate ny, too. what are your location parameters?

Post # 9
23 posts
  • Wedding: July 2017

cb450k7:  can I ask what the name of the venue is? My fiancé and I are looking for a rustic barn wedding as well and I think I have exhausted all possible options. 

Post # 10
925 posts
Busy bee
  • Wedding: July 2017 - Vineyard on Long Island

A while ago, I had made a post kinda about the pros/cons of the bring-it-yourself venues because I was having a very similar experience to you, except on long island.  We found that even though several of the vineyards and barns that we looked at had the exact feel we were going for, we’d end up having to borrow or rent a truck to get all the decorations we’d want to the venue the morning of the wedding, rent a tent, bring in our own caterer, rent tables/chairs/linens/silverware/plates/glassware/etc., run power cords outside for the band/dj, and rent porta-johns for guests.  In the end, not worth it for us.  We found a venue that had beautiful outdoor ceremony and cocktail hour areas, and then an indoor reception area.  And they have on-site catering.  So much easier.  Pretty much all we have to do is show up.

What we found while looking at rustic ‘blank slate’ venues:
– they can charge a premium because everyone wants rustic venues nowadays.  you’re paying for the look
– no cell service.  we attended a wedding in vermont recently and theres no GPS or cell service for the last few miles as you get close to the venue.  the bride and groom thankfully provided shuttles from a nearby hotel (that you could get to with gps) to get guests to/from the venue, which was greatly appreciated, since we tried to get back there the next morning to take in the sights again and got so, so lost.
– extra fees all over the place, including permits, certifications, and insurance.  plus with the noise restrictions, we would have had to end our wedding much earlier than we would have liked to.

I’m actually very pro-rustic venues, but they were just far too expensive and far too much work for me to justify.  I guess also, disclaimer, I’m not the craftiest bee in the world.

Post # 11
579 posts
Busy bee
  • Wedding: July 2015

Do a search on here for Glenburn Estate as well as my wedding recap. 

It’s in Riverdale, NJ which is not at all off the beaten path but it is set up to feel like it is. The barn is pretty small and very rustic but you also get 6 acres of land (where we had our 60×60 tent), a covered pavilion, full use of the house, 5 bathrooms, kitchen, electricity, parking for about 100 cars, 10 round tables, 6 long tables, 100 folding chairs, and lots of random antique furniture in the house that can be used in any way.

We paid $500 for 3days (Thursday-Sunday) but it’s now gone up to $700 for 3 days. That includes everything I listed above but nothing else. You have to arrange for every thing (no required vendors) and there is no onsite coordinator (I hired a DOC). 

Best part is that it is close enough to civilization that you have little to worry about (cell phone reception is great, major hotel within a 5-minute drive, liquor store and grocery stores down the block in the event of an emergency). 

Post # 13
252 posts
Helper bee
  • Wedding: July 2015

We didn’t have a barn venue, but we did have an estate venue that we had to bring in (almost) everything for (Dutchess County, upstate NY). It got REALLY expensive. Don’t get me wrong – the wedding was a *dream*, but all of the outside expenses add up. All of the dinnerware expenses (pots, pans, plates, flatware, water glasses, wine glasses, table linens, napkins, a bar for serving drinks, etc.) – the price per piece had us in sticker shock. Typically, the catering companies don’t provide these items, but either recommend companies for you to rent from, or they have an outside contract with those companies. If you’re considering a barn without a kitchen facility, you will likely have the expense of a food preparation tent and stove rentals, etc. Same goes with bathroom facilities. Thankfully, our venue had a kitchen, and lovely bathrooms, so we didn’t have that cost. Just be sure to check out every possible expense before signing a venue contract so there are no surprises!


Post # 14
667 posts
Busy bee
  • Wedding: June 2015

No barn experience but i did search around for lists of questions to ask different vendors.  I went with a all inclusive vendor and that took care of lots of the questions.  My 1500 site fee seems so reasonable as that included linenens, dishes, setup tear down.  I also had a planner/coordinator who made sure my centerpiec3s, guest book and other things were all set up and taken down…met her next day to pick up stuff…money well spent

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