(Closed) Cancellation Policy – Help!

posted 9 years ago in Reception
Post # 3
458 posts
Helper bee
  • Wedding: October 2010

Yes.  The retainer fee is usually non-refundable unless there’s been a death or serious illness involving the bride or groom.

Post # 4
1044 posts
Bumble bee

It’s very common for you to have to pay at least 50% upfront.  Down here in California, almost all contracts are like that so they can be assured that you won’t flake out.  We had to pay 40% for ours upfront by the first month. 

I would just make sure that you visit at least a dozen to two dozen venues, maybe one or two per week, until you find a place that you like. 

Post # 5
169 posts
Blushing bee

Most contracts are 25% and then total due 10 days before the date, but I m pretty sure they re all non refundable. I m from the Bronx, is yoru wedding in Brooklyn? It may just be a policy bc they have a lot of cancellations in that area… Also, everything is negotiable if that is too much for you… tell them maybe they ll change it.


(ps about my name I m now in Los Angeles and San Francisco)

Post # 6
335 posts
Helper bee
  • Wedding: November 2010

My venue required 2k down, which Fiance and I came up with on our own-a huge feat for students but it was my dream venue and my parents hadn’t saved anything since we had just announced the engagement- which is non-refundable PLUS depending on when you cancell you have to pay a percentage of the food/bev tab. Our est. total was 5500$ and we were thinking of cancelling, 6 months out, for a more affordable venue BUT we would’ve had to pay half of that anyways. We couldn’t afford to cancel! So we are pushing the date back, which they did fee free.

Post # 7
342 posts
Helper bee
  • Wedding: April 2010

Most venues I’ve dealt with require a certain percentage upfront as your deposit.  In NYC it can vary from 10-35% (50% is a bit high IMHO).  Can you negotiate that amount down and see if they’ll do 3 payments of 30-30-40% or lower?  Generally though, your initial deposit is non-refundable, even if they rebook the date.  That’s a pretty common thing in NY – what you can generally do is transfer the money towards a credit with the vendor.

Post # 8
374 posts
Helper bee

Hi.  It really doesn’t matter what the rest of us are doing because that’s the rule of your venue.  Just go with it; don’t stress; your decision is made and spend your time worrying about something you have control over.  One place we looked at wanted 50% down and the balance the day of; another place wanted 50% and the balance a week before.  ALL wanted copies of our credit card on file.  Some places offered us cash discounts if we paid with check and not credit card.  You can ask that now if you want.  We bought concellation policy insurance.  It only cost $100.00 and I found it on line.  I checked w/our homeowners and they did a back ground check on the company and found it had an A rating, which meant if you filed a claim, they had the $ to back it up.  For $100.00 I thought it was worth it [we had an open bar and you never know what people will do as it also covered host liquor liability] so I could sleep nights.  It depends on if you are in a hurricane/tornado belt and whether if you had to cancel due to rain/storm, you could do without cost penalty and if your wedding and/or reception is inside or outside.  We bought umbrellas to have available just in case as our venue didn’t provide them, and the venue didn’t have valet parking or an overhang for guests to get out and not get wet.  [You get what you pay for and we decided to save by not finding a place with 5 star emenities.  For under $25.00 we bought several umbrellas which we can use afterwards]; but we sprung for the cancellation insurance.  It also covered if someone sues us because when I toss the bouquet, it hits someones eye; it covered dry cleaning if I spilled something on my dress; it coverered lost/stolen gifts; and misplaced rings.  You couldn’t have all this for 100.00 you had to choose which you wanted covered; but it covered cancellation 100%.  It is worth it in my opinion.

Post # 9
2470 posts
Buzzing bee
  • Wedding: September 2010

I believe our contract was 30% down and then if you cancel within 90 days of the event you either forfeit the deposit or you can use it for another event withing one year of the cancellation – such as a dinner party or a few nights stay in the hotel rooms.

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