Post # 1
I feel like an idiot. Our wedding is in October and stupidly, I just didn’t get around to booking hotel blocks until now and I’ve called 5 or 6 hotels and they either say they’re all sold out of block rooms or they only have like 5.
Our wedding is small- probably about 50 people – but almost everyone will be coming from out of town. So we’d probably want about 25 rooms.
If we just give a list of well-rated hotels in the area, will that be OK? Or should I block 5 rooms at 5 different hotels if that’s what it takes? I feel stupid.
Post # 3
Giving up on trying to get a hotel block when it was proving really, really difficult was one of the best things I did for my stress levels. If you’re in a city with multiple hotels, people WILL find rooms. Take that weight off your shoulders!
Post # 4
We went to TONS of trouble to get hotel blocks for our wedding, and barely anyone is even using them! So don’t worry about. Just list hotels.
Post # 5
Put a bid on http://www.hotelplanner.com/ and you’ll probably have more than a few hotels respond to you. It’s really easy. You should have something reserved at a discounted rate for guests if at all possible.
Post # 6
I think it’s completely fine to not have a block of hotels.
We’re having our reception at at restaurant at a hotel and we blocked off some rooms there but it was kind of a pain. We had to sign a contract saying that a certain # of rooms will be booked for two nights each (it’s a long weekend) and if they’re not then we have to pay for them.
Post # 7
I think it’s totally fine not to have a block. People book their own hotels when they are traveling to other things.
Post # 8
If you don’t do blocks then you will have a very hard time doing welcome bags, if you’re planning to do those. If the guests are not part of a formal group, then the hotel front desk will not easily be able to identify which guests are supposed to get welcome bags, and they will also likely charge a small service charge to deliver them or hand them out at check-in. You may want to consider a hotel a little further away from your venue and hiring a shuttle bus to take guests back and forth, if you can’t find something nearby.
Post # 9
I would personally block rooms at the hotels that have offered you 5 rooms – this is help your guests save a few bucks & they will appreciate that you went out of the way to secure a discount, as well as recommend places for them to stay. If I’m coming from out of town, I love having suggestions of where to stay. Finding out I can save a few bucks? BONUS!
Post # 10
It has been exhausting for us (and we used hotelplanner.com as well as calling.) I had a mix – some people were really happy we got a deal, others have a hotel or area they wanted to stay in. If you can find any, I would list hotels and areas for people to stay in.
Post # 11
When I go to a wedding out of town I usually book a hotel on my own anways! So I wouldn’t worry too much about hotel blocks. With sites like expedia or hotwire, it makes it much easier for people to book hotels! Chances are, with it being October, most of these hotels are not sold out of rooms completely, just the blocks. If you list a few hotels in different price ranges, most of your guests could stay at the same one!
@Shkragoldfish: That’s awesome! I will definitely keep hotelplanner in mind when planning events!! Thanks!!
Post # 12
I would keep trying to see if you can get a block. I am traveling across the country to a wedding this summer, and I was furious to find out there was no hotel block. I felt like the least they could do was set up a place for everyone traveling to stay.
Post # 13
@fishbone: Not that I think welcome bags are necessary, but we did them as goody bags at our welcome dinner the night most people came into town, and it worked out GREAT. It was kind of adorable, like a kid’s birthday party. Everyone went “home” to their hotel with a bag of treats!
Post # 14
Thanks for the hotelplanner site – I hope it works out for us!!
The funny thing is.. of the places I’ve called, the block rate they give me isn’t any cheaper than just finding your own hotel on Hotwire (with or without the “secret room rate”. I’ve been quoted 149 at the cheapest, but when I go online it’s like 133 at the same hotel to just book your own.