Caterer charging more in total for less guests?

posted 1 year ago in Food
Post # 2
Member
1147 posts
Bumble bee
  • Wedding: June 2019

That doesn’t sound right at all. I’d think that the maximum cost would be that for 90 guests, even if you have 80 people. I’d just pay for the 90 and freeze the extra 10 meals and save $500! Or donate them to a shelter. 

Post # 3
Member
13584 posts
Honey Beekeeper
  • Wedding: November 1999

This isn’t abnormal.  I imagine they have deals in place with their food suppliers and when you buy in a larger quantity, you pay a lower price (think – shopping at CostCo versus shopping at the regular grocery store).  So, they’re buying less, and their overhead changes, so the cost gets passed on to you to pay the difference. 

It sucks, but it’s not as if the caterer is trying to trick you into paying more. 

Post # 6
Member
1147 posts
Bumble bee
  • Wedding: June 2019

zzar45 :  Have you included meals for your vendors in this tally? That could make up a couple of numbers if you haven’t. It’s absurd to me that the price difference is $700. I understand buying in bulk but the difference here is 10 meals. Common sense would be for them to charge you for 90 and buy enough food for 90 even if there’s left overs. Id understand if it dropped from 90 guests to 50 it wouldn’t be practical.

Post # 7
Member
11457 posts
Sugar Beekeeper
  • Wedding: May 2009

I haven’t experienced that, but one of my good friends encountered the situation in which the price was based on 200 guests and was not reduced in any way for the smaller number of people attending. She later lamented that she could have invited about 20 more people at no additional cost and wishes that she had.

If you haven’t yet signed a contract with this vendor, can you just drop the idea of fewer guests and stick with the original proposal? Then, you could issue new invitations to others (in different social circles — that’s very important) the moment you receive a decline so that your total possible number never exceeds the agreed-upon number? This is what I did to be able to maximize my invitations when my venue could not accommodate more than 170. I think I ultimately was able to invite 208-212 guests while ending up well within the max total. Then, you’re still basing your pricing on 90, but your total count could end up being less, with no cost reduction for fewer guests but no pricing penalty either.

Post # 8
Member
712 posts
Busy bee
  • Wedding: April 2019

My venue catering has a food minimum we are required to spend so if the guests list is less we still have to spend a certain price. I would agree with including food for your vendors and maybe have a backup list of people you could invite if other guests cancel on you. 

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