Post # 1
My initial questions was about what price do you pay… the estimated guest price or the actual guest price, when paying for buffet food. Here is the follow up:
So, I have finally heard back from my caterer. He says that he does not adjust his prices for fewer guests. But if I was to have guests over the stated number he would definitely charge upward. I tried to point this out, that is why it is called an estimated guest count, and that is why I have to give him a final definite guest count one month before the wedding. He still says no. I am a little scared to argue with him. He keeps telling me he is giving me all of these “extras” at no extra charge. If those ‘extras” had been charged initially I would have been expecting them and would not have any problem paying them. I dont want any “bad behavior” with my wedding food so I left it at that. I told him I obviously do not agree with him but I would look at the contract later and discuss it again at another time. Now what do I do?
Read more: http://boards.weddingbee.com/topic/paying-the-caterer-estimated-guest-count-vs-actual-count#post-
Post # 3
Wait, just to clarify, I’m not clear.
The issue is that he wants to charge you for 75 guests because that’s what you estimated first, and now that you confirmed 60 he wants to charge you for 75?
Post # 4
@First-times-a-charm: What does your contract say?
Post # 5
@First-times-a-charm: As stated in your other post, it depends on what your contract says. If the contract was based on 75 guests, you pay for 75 x whatever the per plate price was quoted.
Some caterers upgrade your selections when you are short guests.
Post # 6
@First-times-a-charm: A lot of venues charge you for a fixed number. Our venue charged us for 100 guests regardless of whether we had 85 or 100, however if we went over 100 they would add on the extra charges. It’s a normal practice, at least in NY.
Post # 7
The only thing I can think of is that he had a minimum number in order to take the job, and perhaps you are going under that?
My caterer is a family friend who does very large-scale events (White House inaugurations, balls, etc) and he told me I would need at least 200 guests to make it worth it for him (and he is giving us a steep discount, and he’s a great guy). We have over 250 invited, so I’m not super worried at this point. He could easily take another job that weekend and make five tiems what he is making on our wedding, so I completely understand.
It’s possible that your caterer only caters large events, for example, and doesn’t find it to be worth his while to cater for less than 75? If that’s the case, he should have told you that up front.
Post # 8
Is there not a contract that you can look at? I don’t understand…you signed a contract, right?
Post # 9
This should be covered in your contract. I know that with my venue they will allow us a 10% leeway with the guest count, after it drops below 90% then I will still have to pay for 90% of the estimated guest list I gave them. However they did say that if I pay for example 100 guests and only 80 show up, then they will still supply the extra food, wine, snacks etc so everyone who is there gets a little more.