(Closed) Ceremony/Reception issues!

posted 10 years ago in Beehive
Post # 3
245 posts
Helper bee
  • Wedding: June 2008

#1 question is, can you find another location this close to the wedding???  if you can, and you’re okay with it, im sure the guests will understand that they need to find another place to stay (stinks but maybe they can stay with friends, etc).  letting everyone know is easy- enlist family to call everyone!  and if you cant find another place (soon, like within a week) stay with the cabin. which leads to..

#2  find chairs/ tables/ etc. try your caterer first. since you are already using them, explain the situation & perhaps they can give some advice/ discounts on rentals (rather than get the can entirely for the food as well if you switch locations).

#3  how to decorate on the cheap: this is where, again, those fabulous families & friends come into play. sit down with FI/ MOH/ your parents, brainstorm, and deligate! sometimes less is more, and with a beautiful lake front setting this is even more the case. some linens, flowers, and you are SET.

#4 tear down/ set up: have young strong friends or cousins not in the wedding party (ie not in the pictures)? beg. plead. ask nicely. do what it takes to get their free labor (a case of beer?)

good luck! just dont think it’s hopeless & you’ll be okay 🙂

Post # 4
311 posts
Helper bee
  • Wedding: October 2008

I’m a little confused – did you have a contract with the lodge, even without the deposit?  Does the contract stipulate what they will and won’t provide?  If you do have a contract and it does not specify that they are providing anything you expected of them, be careful.  Even if you have not paid anything yet, they can try to get some of the money from you if you break the contract.

If you don’t have a contract or can get out of it without any fines, look around for another place.  Your caterer may have some suggestions.  If you can find something, it’s fine to call your guests (with the help of close family) to inform them of the change of venue.  Also, you may find something a little less expensive and could possibly rent a place for your friends to stay for the night.  

Good luck! 

Post # 5
2292 posts
Buzzing bee
  • Wedding: July 2008

Fiance thinks I am crazy for having all the phone numbers on the guest list along with the addresses – but horrible things happen.  Sounds like notifying guests (hopefully you can marshall some help to get phone numbers if you don’t have them) might be the easy part.  If you still love the lodge for many reasons I would see what you can do about renting tables/chairs/etc.  You might try calling an organization like the Knights of Columbus (Elks, Lions) who may have such things available.  Our local KOC will "rent" you a variety of things for a "donation."  That may make your rental tax deductable, which doesn’t help with your immediate cash flow, but will be nice in the long run.  You will probably have to rent a UHaul as well and do your own transport, but maybe ex-military buddies can help out.

Also I would CALL the people from the lodge, or even drive up there.  It is pretty easy to blow somebody off in an email, but less easy to their face. Maybe they would be easier to work with if you could actually sit down with them.  Maybe not, but possibly worth a try at this point.  Even if it doesn’t solve the problem of tables and chairs, perhaps you can get them to agree to helping with set-up and teardown. 

If you don’t really LOVE the lodge, it is maybe too much work to try to bring it off (and I am sure you are not loving the lodge people at this moment).  Can you get a few friends to sit down one afternoon and call a whole list of places to see what else is available?

I’m so sorry that you are having this problem!  Keep us posted as to how it turns out.

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