(Closed) Checking out venue, what questions do i need to ask?

posted 6 years ago in Venue
Post # 3
Member
328 posts
Helper bee
  • Wedding: November 2012

Ask them what hours the venue will be available to you during the day. What time can vendors come for set up? how long do they have for tear down? what about a rehearsal, will they allow you to have one and what time/long long?

Any limitations on other decorations you might want to bring in? many places don’t allow you to tack anything to the walls or ceiling. Ask about candles–most places I looked at require them to be enclosed, can’t be open flame.

that’s all I can think of for now. You might want to google this or maybe pick up a bridal planning book, they usually have a lot of question lists to check with your vendors.

Post # 4
Member
52 posts
Worker bee
  • Wedding: May 2013

We toured Avon Gardens and it was beautiful. They seem to have the wedding experience down to a science and the lady was awesome and gave us exactly what we needed to know up front. The only thing that turned us away was price and a not so appealing rain back up plan.

Post # 6
Member
52 posts
Worker bee
  • Wedding: May 2013

@janetsnakehole:  I saw your post about peonies and realized that we were both from Indiana and both deciding between May 4 and May 18! Crazy! And it gets even crazier: we are also inviting 130 guests and trying to do it for less than 10k. I thought I remembered our quote being $6k-$7k, but she gave us a few different quotes because we weren’t sure about our guest list at that point. I shopped around for caterers and it didn’t seem like we could get food/drink/cake (plus photographer, dress, invites, flowers, etc) with the difference between our budget and the quote from Avon Gardens. We plan to make our own invites and boquets, but I just couldn’t justify spending more than half the budget on just the location. I can definitely see how it would be worth it though! It is so beautiful there and you really don’t need any decorations! We ended up finding a venue a little outside of Indianapolis in Noblesville: http://boards.weddingbee.com/topic/officially-decided-on-a-venue

Post # 8
Member
2493 posts
Buzzing bee
  • Wedding: July 2012

Things I Didn’t Think About:

-rain plan. Is it worth it?

-if you get married outside is it near nice gardens? Be prepared for bees!

-where does the bridal party walk from?

-are there sound restrictions if you have music on (local by-laws)

-are you allowed candles in the venue? Might not be a priority, but I wanted a candle!

-who sets up and takes down?

-is there a locked room you can keep money/gifts?

-what time can you be there and when do you have to leave?

-are you allowed to throw rice/flower petals/etc?

-is there a wedding day of planner included?

-where are the bathrooms in relation to the reception and ceremony and are there enough?

-is it accessible for elderly or disabled relatives/family/friends who might not do stairs very well?

 

Hope that helps a bit! These were all silly things I didn’t think of.

Post # 9
Member
52 posts
Worker bee
  • Wedding: May 2013

It’s cool to find a date twin that’s also in Indy! How did it go? Did you guys officially book at Avon Gardens?

Post # 10
Member
711 posts
Busy bee
  • Wedding: October 2012 - Watch tower lodge, Black hawk state Park Rock Island, IL

ask about security, our venue has a security officer there the whole night, the owners, managers of the venue problebly wont be if there are any problems, especially if you are serving alcohol, you dont know how all of your guests handle their drink, or if they have issues with other guests that may be made worse by alcohol consumption…you hope and think your family and friends wont cause issues but i have been to enough weddings where people start drinking and shit hits the fan for whatever reason…having a security officer or someone there to wisk problems away is a plus

Post # 11
Member
765 posts
Busy bee
  • Wedding: August 2013

I have a big book with questions at home. I’ll post all the questions when I get home. Although some of them I didn’t ask and I wouldn’t ask. It could be helpful. Post in a few hours. 

Post # 15
Member
765 posts
Busy bee
  • Wedding: August 2013

Be prepared for question overload. Some of these you probably already know, but its a comprehensive list from one of my planning books.

what dates, and times are available? what is the fee for the site rental? how many hours does rental include? how much of that time is party time and how much is setup and cleanup? how do overtime charges work? how many people can the space comfortably accomodate for a seated dinner, how many for a cocktail reception, how many for a buffet? are there any circumstances that affect the capacity (dance floor, head table, etc.)? do you provide tables, chairs, linens, china, and glassware? is there a choice of styles for any of the china, etc.? if tables are provided, how many guests per table? can tables and chairs easily be placed in the reception area? how does the flow work if more than one room/area is used? if using for ceremony and reception, where will each take place? if ceremony and reception are in the same room, how will the space be transformed and how long will the changeover take? where will cocktails be served? if outdoors, is the group even enough to set out chairs and tables for a cocktail hour and/or the reception? if outdoors, is this a public space where anybody can wander in and out? if outdoors, is there a backup plan for inclement weather? are other spaces (gardens, terraces) accessible to guests? are there additional charges for the use of other spaces? are any spaces off-limits to guests? will other parties be going on at the same time? is there a party immediately preceeding or following our event? if so, what preparations are taken to ensure that each party finishes on time, but no one nis rushed out? if a summer wedding, is the space air conditioned? is there an on-site coordinator? will he/she or someone else be there on the wedding day to accept deliveries and ensure that all other details run smoothly? is there an on-site caterer? if not, are there kitchen facilities to bring in an off-site caterer? is there a particular caterer we are required to use? is there a particular florist or photographer we must use? are there rules regarding alcohol? are there rules dictating style, noise level, or the hours during which music can be played? is there enough space for a band or disc jockey to set-up? where would the band or DJ be? is there a dance floor or enough space to lay a rented floor? where would the dance floor be? what is the dance floor’s capacity? are there ample electrical outlets for musical equipment? are there any rules regarding photography or videography? are there any good spots for formal pictures? is there a good place to hold the receiving line? can we visit the site during another event to see the space set-up? does your facility have any decorations we can use? what is the parking capacity? is the parking located close to the site’s entrance? is valet parking offered? if so, what is the cost? if valet parking is not offered, can we hire outside valet parkers? once inside, how are guests directed to the event? where are the bathrooms located? how many stalls are there? is there an attendant? at any additional cost to us? may we see the bathrooms? if outdoors, is there room for portable toilets? is there a coat room? is there a coat room attendant? at any additional cost to us? is there a place to set up a gift table? if so, do you provide the table? is throwing birdseed or blowing bubbles allowed after the reception, and is there a place to do this? is there a place to change into going-away outfits? is there security on-site and in the parking lot? do you have liability insurance? what are we responsible for? how much of a deposit is required? when is the balance due? what is your cancellation policy? can you provide a list of references who have recently had weddings here?

Like I said its a comprehensive list, so pick and choose what you like 🙂 Hope this helps.

Post # 16
Member
2007 posts
Buzzing bee
  • Wedding: April 2012

We asked about bugs.  Because our venue was outside, we were nervous for bees or bugs that bite.  Our venue sprays the morning before each wedding, so there were no critters to ruin our day.

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