Post # 1
So my fiance and I got engaged around a year and a half ago. We, initially, wanted a year long engagement, but we decided to push it back to 1.5 years because the church we wanted to get married in was already booked. So I reserved a date early for April 16. Everything was great and the my mom was going to drop off the deposit. Take into mind, I had been planning from a city away so everything was communicated over email. Anyways, I emailed the coordinator to see if we could change the date to April 23. He replied, “April 23 is open so that is just fine. I’ll send you a confirmation email once I meet with your mother on Monday. Have a great weekend!” That was his last email to me. I then got a different email about 3 months later from a new coordinator (I’m not sure what happened to the old one) asking for the remaining balance.
We paid the remaining balance and everything was nice and booked. I looked back at my emails and neither the new coordinator nor myself brought up the April 23 date. From my last email with the previous coordinator, I assumed that it was set. (I know, I know). Fast forward several months and I get an email with a subject line: “Smith-Lotz Wedding 04-16-16”. !!!! I am freaking out that the original coordinator did not carry through with my request AFTER he said that would be fine! The new coordinator emailed at the end of the day she won’t be able to reply until tomorrow. I am FREAKING out!!! I want to cry. 🙁
So my question to you is…IF they double booked me, do I have enough to “fight” this? As in, is the email enough to confirm?
Post # 2
Technically the first employee didn’t send you a confirmation email, so it was never clear if things were set or not. I’m surprised you had such a significant email exchange with the second employee before mentioning the date. Maybe it’s correct on their calendar but she just typed it out wrong.
It’s poor coordination on their part. Hopefully, the date is still open for you, but if it’s not and another couple does have an official confirmation, they should get the venue on the date. That said, the church should be working really hard to find a good solution for you.
Make sure you have all your emails. Just relax until you can talk things out with them. There’s nothing you can do until you know what’s going on.
Post # 3
How attached are you to the new date? Do you already have all your vendors booked?
If it is double booked for the date you want then, yes, you can plead your case with the email as evidence. I’m not sure how successful you would be, it really depends on how far along in the process the other couple is, and if they’ve actually signed on the dotted line for that date with a contract. I would just try to relax until you know for sure whether or not this is even a problem.
Post # 4
weddingbee258: How stressful for you! Unfortunately, you never did get a confirmation email. Did they give your Mom anything in writing after she met with them that has the date on it?
At least it was the church and not the reception venue. Hopefully they can accomodate two weddings.
The problem with a situation like this is that there are two equally innocent couples out there laying claim to the same date.
Post # 5
No, I don’t think they did. It’s hard to remember because we booked it over a year ago. It’s so ironic…I thought I was so ahead of the game by booking in advance.
Its true rue there are two innocent couples. i wouldn’t mind moving the date a week early or later but I’ve already booked my venue, a bunch of vendors and about half of my family has already bought tickets (they’re from overseas). I’m so stressed but I’m just trying to keep everything in perspective. I’m trying to imagine myself as a fifty year old woman looking back and laughing at all this whstever the outcome is. *sigh* I guess I could be in a worse situation. I’m just trying to remain present and remember what a wedding is all about.
Post # 6
- Wedding: May 2015 - St Peter\'s Church, East Maitland, and Bella Vista, Newcastle
Churches can often hold more than one wedding in a day though – maybe you could just move the ceremony time by a couple of hours? The church we got married in gave us the option of 12pm, 2pm or 4pm as ceremony times, so it could be that it might be a simple fix, just may mean a bigger gap between ceremony and reception.
Post # 7
KiwiDerbyBride: I agree with looking into the times. But you should not have a gap. If you move your ceremony to noon then you also need to move up your reception. It is rude to make your guests sit around for hours in a city that they may not know just because you want an evening reception.
Also, have you looked at other churches in the area that have the 23rd open? It may just be easier to lose your deposit to the one church and move it to another.
Post # 8
weddingbee258: no one has said that there is an issue yet right? you are just afraid since there was some confusion
I would wait until I hear from them (though I wouldn’t wait for them to call.. if its 9 am where you live I would be calling now) to ask them to confirm
IF there is an actual double booking I would ask about alternate times as well as help finding an alternate church…. I agree with you that at this point you can’t really change the date of the wedding
IF there is no double booking make sure you get everything in writing spelled out exactly on the contract so there is no doubts