Post # 1
Hello Bees! Happy Monday!
I’m looking for your suggestions for seating during our cocktail hour.
Our ceremony will be outdoors in a field, followed by a barn reception. We will have a tent set up with cocktail tables for our cocktail hour which will immediately follow our ceremony (location is between the ceremony and the barn). We’ve currently reserved a set of chairs that will be moved into our barn for the reception, immediately following our ceremony.
Then I realized that we’ll be asking our guests to hang around for 60-90 minutes while we take photos. I feel like we should have some seating available…especially for older guests. Should I keep it as simple as leaving a few chairs from the ceremony or can you suggest something else? I’ve looked into renting some outdoor furniture…but it’s REALLY expensive.
Thanks for your ideas!
Post # 2
I think you should have some seating for guests. I too had to bring in cocktail seating/furniture which added cost but my older guests appreciated it. Can you ask your venue what they suggest in terms of coctail seating? Perhaps they’ll say, we suggest you provide seating for 10% of your total guest count for cocktail seating. Standing for 90 minutes SUCKS, even as a younger person. If I had to stand for that long, I’d be tired and my feet would probably need a rest.
A party rental vendor was able to provide high top tables (where do you set your food and drink while chatting?) as well as smaller rounds with chairs to allow folks to sit. They were ALL used. Our guests waited about one hour before being seated.
Another idea, can your guests be seated in the reception area earlier if needed? For instance, say grandma needs a seat and some air conditioning in June. Can she walk over to the reception venue, take a seat and just hang out there? If so, maybe that’s a way to go too.
Post # 3
Can you delay taking the chairs from the ceremony to the reception? That shouldn’t take more than 15 minutes or so, if the barn is reasonably close. The staff could leave them for the cocktail hour, then move them a short time before the reception is due to start.
Post # 4
You just had the best idea of having a few low tables with chairs as well. Why didn’t I think of that!? 🙂
Post # 5
What is your backup plan in case of rain?
Post # 6
If it rains our ceremony will be indoors in the barn where our reception is planned. Guests will just sit at their assigned tables.