Post # 1
- Wedding: October 2014 - Kukahiko Estate
My Fiance and I will be paying for a snorkeling excursion and lunch for our guests for the day after the wedding. Our guests already know about the snorkeling, but I am trying to figure out the best way to give them more detailed information, like address (there is a specific way you have to input it into a GPS to get to the right place), what to bring, when to meet, etc. I’ve come up with 3 possible ways to communicate this info….as a guest, what would you prefer? This is a destination wedding in Hawaii and all guests are flying in from the mainland.
Email: Send everyone an email with said information. Worried that not everyone would see it, or accidentally delete it.
Mailer: Send everyone something in the mail. Also worried people may forget this at home and ask for the information again once we are in HI
Cards at reception: Have information cards at the reception that guests can pick up as they leave. Worried this may be too late if people really want to plan their day to day, or they may not notice the cards.
Any other ideas to make sure everyone has the info? There are only 23 guests that we need to get this info to, so it isnt to costly to send something in the mail. Thanks!
Post # 2
penguinbee: How fun!! 🙂 I think I would send an email and have cards at the reception…that way you’ll still catch anyone who missed the email and guests who prefer to use their phones as a gps will be able to easily look up the email!
Post # 3
I think you could also put an insert in the invite and explicitly say “GPS Address: XXX Main Street…”
For me, I’m going to send an e-vite for the extra stuff and include details that way.
Post # 4
penguinbee: I think email + a reminder on a little card should work.
Post # 5
- Wedding: May 2014 - Madison, WI
I think an e-mail and a reminder card would work very well.
Post # 6
I would send it out by email to guests who’ve rsvpd yes (included in same email as all other info) and include the info in the welcome bag too. For our domestic destination wedding, we sent out an email to ppl who rsvpd yes with a packet that included info for hotel, travel, itinerary, FAQs, etc. and we’re doing a revamped version as a welcome packet in the welcome bags.
Post # 7
- Wedding: Dreams Resort and Spa, Puerto Aventuras, Mexico
We use our wedding website for this, and email everyone on our guest list when it is updated. We are also putting a weekend schedule in our welcome bags, with all activities planned and where/when to meet.
Post # 8
Invitation- insert card, with link to wedding website
Require beforehand sign up/ RSVP so you get a head count- email and a quick reply back with info so people know they are now counted
Week before trip- email reminder to those that RSVP’d
Email subject line: use the wording keep or save
Reception- signage with cards they can take home