Post # 1
I am about to sign a contract with my reception venue, which will be providing all food and beverage. I just received the paperwork to sign and I am a little concerned. Maybe my concerns are just me being a worrier…I am interested in what you all think! 🙂
When we starting looking at this site / met the coordinater we were given an extensive packet of all the options and prices..ie Buffet is $X, Plated $X, Stations $X…Premium Bar $X, UltraPremium $X…you get the idea. Everything is detailed in this packet. The coordinater said they change their prices once a year, and the prices in the packet we looked at are what our wedding would be.
The contract does not refer to this pricing packet, list food or beverage prices, etc. It only states the cancellation policy, deposit terms, random hold harmless conditions, and the required minimum food and beverage expense.
Am I wrong to think the itemized pricing should be an exhibit to the contract? What’s to stop them from making a buffet dinner cost $1000 instead of $100 per person for example?
I asked the coordinator and she said we will be given the same pricing we discussed, as they do with all of their clients. I should note this is a VERY reputable venue, and the coordinator has been there for 20 years. I have never heard a bad thing about the place in my entire life.
Your thoughts? Am I worried over nothing?
Post # 3
I personally would make sure that the stated prices you agreed on were included in the contract. I have a similar set-up, where the venue is also providing the food/alcohol, and all of our food is detailed in the contract. Price and selection.
Post # 4
My original contract didnt have food & bev prices in it BUT did get a diff kind of “contract” that had food & bev prices (altho they are not locked in) when we had to pay the 50%. I will say read when your deposits are due very clear. We put down a deposit and then when our 50% was due i was expecting the 50% would include the deposit we had already put down but it didnt we had the money but I was some shocked!
Post # 5
Our contract sounds very similar to yours except that it said that the pricing was subject to change. This concerned me as well and our coordinator guaranteed us that the pricing would be the same as the price list that we had recieved. So we crossed out the language stating that the pricing was subject to change and wrote in language indicating that the pricing would be as stated in the 2009 price list per the coordinator’s e-mail dated ___.
I would add in language if you can. Especially since your coordinator has told you that the prices will not change, it doesn’t seem like this should be a problem.
Post # 6
In the very least, even if it isn’t part of the contract, I would get something in writing from the coordinator (even an email would be fine) stating that your pricing will be based on the costs detailed in the information packet you received.
Post # 7
I personally wouldn’t be comfortable signing something without having the pricing set in stone. If she is quite sure that the pricing will not change, then she should have no problem adding that information to the contract.
Post # 8
Ask them to put what you discussed in writing. Our venue would say this and this would be available and then she would forget that she offered to throw it in for us. So we ended up having to pay.
Always have them put everything in writing. It isn’t that hard to add a page of what you discussed.
Post # 9
There is a really easy fix to this. In your own handwriting, write in that the prices for services are based on the 2010 packet. All you need is this:
“Services provided will be based on the 2010 Packet.”
Or use whatever else it is called.
Hand written additions to contracts are like gold when it comes to interpreting contracts in the future. If they then accept this contract and start performing, they are set.
Post # 10
Thanks all. I am glad to know I’m not being ridiculous about wanting it in there even though we haven’t made our final specific selections yet. I am planning to handwrite a reference to the pricing packet next to the food and bev minimum. If for some reason they have major problems with this……….then it really is kind of a red flag.
I definitely agree, if they plan to abide by the pricing packet, what’s the problem with noting that in an official capacity?
Thanks!! Will let you all know when we get it booked!!
Post # 11
I know this thread is a bit old, but musthave, were you able to change the contract easily?
My fiance and I are about to book our venue and our contract currently states “Menu pricing can be guaranteed up to 90 days prior to your event.” Does this mean they won’t lock in the price per person until 3 months before our reception? That makes me nervous!
We really love our venue (country club) and of course will ask them to reference the 2010 prices in our contract … but I’m curious, will it be hard to bargain and is the norm for most venues that “the prices are subject to change”? I’m not sure what we’ll do if they say they won’t/can’t guarantee the current prices =
Post # 12
bump. i need your advice!
Post # 13
you are better off asking them that question. We could tell you what we think it means, but if they claim differently it doesn’t matter. And then have them make the contract more clear. Even you can write in what you it means and as long as they initial the change then it will be valid with the contract.
Post # 14
@summer7911: We primarily verified / documented via email with our coordinator that we both agreed we would be using the 2010 pricing packet.
We feel comfortable with that because (a) it is “on the record” & (b) there are no notes about pricing going up or down in the actual contract..our initial problem was that pricing isn’t mentioned at all & (c) this venue is extremely well-known for weddings in our large city…it is part of a larger, members-only club that would have more to lose than to gain by trying to go back on their word. We confirmed that their policies have been consistent for years and their reputation is perfect.
That said, I’ve read stories on the boards from brides who are dealing with a certain owner, or coordinator with total control to do whatever they want who tries to go back and change the rules later…especially in smaller, privately owned venues. In that type of situation, I would absolutely make it a crystal clear part of your signed contract just like you would with a florist / cake maker / etc.
I hope that makes sense.