Post # 1
We’ve been scouting reception venues for a little while and found one we really like. They have a promotion going on for January that we’d like to take advatage of, but we are busy people this week!
We don’t really have time to sit down and hash out all the details and fine print of a contract together. I have time to do it by myself on Sunday though.
The first deposit is listed as being $1,000 for holding the date and time for us. Not sure what that means exactly. Would we be able to just do this part to take advantage of the promotion and work out the contract later? We have a half hour free on Saturday that would be convienent for us to swing by and take care of that. Or does it mean we’d be signing the contract and everything? I don’t know if I can do that in a half hour. 🙂 I think I’ll want to nitpick every little word. 🙂
So how does this stuff go? What was your experience?
Thanks so much!
Post # 3
we had to also put down $1,000 deposit on or venue. we went there and looked around(even tho we’ve been there before) and just signed a date contract. we didnt talk food until weeks after. they did ask for an estimate of the amount of people but its just an estimate. on the paper we signed, it states when we have to have all the final details ironed out by.
Post # 4
Wait, you have to write your own contract? My experience has been that the venue has a contract for you to go over and sign. Once you do that, you put down your deposit.
Personally, it took us two days to look at our contract and get it approved by the more knowledgable parents. Once we had all of our questions answered, we signed it pretty quickly. We were also able to have them email us a contract so we could look it over at home. We then scanned our signed copy and emailed it back. Most places would allow this.
Post # 5
If it is just to hold the date then do it. I you have to pour over every little detail don’t. My venue screwed me over so badly becuase it was worded so loosely with out every detail written out. I thought she was a nice lady and a friend of a frind it would matter. HA! But I paid the deposit on the first visit then did the contract much later. Can you call and ask the venue what the contrat for the date entails?
Post # 6
Ok – so it’s sounding like there’s such a thing as just a date contract. I can committ to that. Hopefully this venue does that. The catering director is out of the office today so I don’t have anyone to ask. That’s why I’m here! 🙂
Once she gets back I will ask. Thanks for helping me figure out what to ask for!
OhMyBears – I don’t mean to write my own contract. I hope though that I am able to modify the contract? I hope I don’t have to just agree to their contract or walk away if I don’t like it. I want to be comfortable with what I am agreeing to. And I want things put in writing that I’ve spoken to her about over the phone or in person.
Thanks for being so helpful!
Post # 7
@koi424: Ahhh gotcha! We have one thing changed in our contract (use of the elevator), and they were totally able to write us a new one quickly with our modification and change it up for us.
Post # 8
Our deposit held the date (call and double check, too – I did this just because I’m a little crazy, but it was a good thing, because they’d written the wrong one down). We worked out the contract later (when we finalized the menu and bar options). But get a receipt or email confirmation for the $1K.