Coordinating Logistics of Nontraditional Venues?

posted 1 year ago in Reception
Post # 2
Member
499 posts
Helper bee

I had a pretty traditional venue for my first wedding, but I can give you some advice you might be able to use for your situation!

– Definitely hire a day of coordinator/accompanying staff if he/she has one. They can meet the caterer and bartender at the hour before setup and help them all get ready. They can also setup your tables for you

– It sounds like your wedding might be on the smaller side if it’s in a library? Grab the groomsman and ask them beforehand (and some uncles too) if they can move the tables for the dancefloor

To be honest though, it’s much easier to have a venue where the tables don’t need to be moved for a dancefloor. What happens when some people don’t want to dance – do they have to sacrifice comfort and stand the whole time or will they still be able to sit?

Just some things to think about 🙂

Post # 4
Member
3474 posts
Sugar bee

Our reception was in a barrel room at a vineyard. Everything had to be brought in, which resulted in a lot of logistics and coordination. I have experience in this area and also had a coordinator to organize all the deliveries and set up. And even then it was a ton of work for my husband and me.

Unfortunately, nontraditional venues usually end up being among the most expensive since you have to rent everything and set it up. Add in time constraints (like at your library) and the costs are even higher. 

Post # 5
Member
2829 posts
Sugar bee
  • Wedding: June 2017

Agree with PP that often non-traditional venues end up being more expensive because you have to outsource absolutely everything. In your situation you would need to hire a team of staff as well as a day of coordinator to set up and flip the room. And don’t forget things like insurance and liquor licences, factoring in the cost of staff and vendor meals, adequate lighting, sound equipment, are there enough bathrooms? I wanted to get married in the middle of a field or the woods until I started thinking about the logistics. In the end we went with a traditional and all-inclusive venue in a beautiful location and it was 1000% worth it. 

Post # 6
Member
3474 posts
Sugar bee

sapphire27 :  I thought about a farm for a hot minute until I realized how much more I was going to have to bring in compared to the barrel room – generators, portable bathrooms, dance floor, and more.

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