Coordinating set-up and tear down?

posted 3 years ago in Logistics
Post # 16
Member
549 posts
Busy bee
  • Wedding: May 2019

I have asked one of my dearest friends to help. She asked if she could and at first I said no because I didn’t want to bother anyone. But when I did ask her she said thank you. It made her feel important. Our add on decor is minimal so it won’t take very long, just a few frames and the guest book and any left over desserts. I’m leaving early to get my hair done the morning of, so FH and his best man will be setting up. We can’t afford a day of planner. 

Post # 17
Member
189 posts
Blushing bee
  • Wedding: June 2017 - City, State

I don’t know if this is possible for you/type of venue you have, but our venue let us come back in the morning for anything we couldn’t grab. We ended up not needing to come back for anything (we had a Destination Wedding so we didn’t have much decor to bring home only a banner, cake topper and my bouquet. We didn’t have any leftover favors and I saved a copy of our menu at home before the wedding so the venue could throw out the used ones). Our florist was in charge of coming in the next day to break down florals and that was included in our contract. Our venue was a boutique hotel that had an event room and was very relaxed/not a typical wedding venue – we had the space from 9am day of until 9pm the following day and we didn’t have to end the wedding until 3am so idk if it’s possible for you to be able to come back the next day 

Post # 19
Member
193 posts
Blushing bee
  • Wedding: September 2019

View original reply
missmollybee :  I know a lot of people will disagree with me here, but I definitely feel that’s an appropriate amount of work to ask your parents and wedding party. Especially if you have several strong people for the sound system. Heck, my family and I will be breaking down all the tables and chairs plus lights, centerpieces, archway, trash cans, and who knows what else!

Post # 20
Member
2130 posts
Buzzing bee
  • Wedding: October 2019 - Chateau Lake Louise

View original reply
missmollybee :  I was looking at hiring a day of coordinator for a similar amount of work. Mostly just decor set-up and music cues during the ceremony. In the location we are getting married the cheapest I could book this service for was $450

I mentioned that I was looking at hiring someone and both my sister and best friend insisted they would take care of it, rather than have me spend the money. I think for the handful of things you need done, it seems totally reasonable that someone will jump in and take care of it for you.

Post # 21
Member
957 posts
Busy bee
  • Wedding: City, State

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missmollybee :  my first choice is to hire someone. Second, if you must, can you ask people other than bridesmaids? I feel like they have done enough already. 

Post # 23
Member
39 posts
Newbee
  • Wedding: June 2019

I’ll be hiring someone from http://www.Taskrabbit.com to set up/break down the venue and to greet guests as they enter / escort to tables. Check it out. I’m based in San Francisco, so not sure if they are available outside of major cities. 

Post # 24
Member
7555 posts
Bumble Beekeeper

View original reply
missmollybee :  Parents and bridesmaids/groomsmen already have a long day. Asking them to do the jobs that you want is keeping them from going home and getting rest after a long day on their feet which is why people are saying hire someone. I overspent my budget is not an acceptable excuse to put the burden for your oversight onto your closest friends and family. Parents and bridal party are guests as well. I am just asking my parents/bridal party equals I am using the relationship I have with these people to get them to do stuff I am responsible for. Don’t be that person because we all know how impossible it often is to say no in situations like this without appearing like the bad guy.

Post # 26
Member
2072 posts
Buzzing bee

We had a similar amount of diy and my husband and I were among the last people to leave. Our caterers did most of the clean up but we needed to be there until the end to coordinate getting our personal stuff packed out.  You could do a photo op leave and then stay to make sure things get packed up.  If it’s really just the sound system maybe your parents could take it home.  Personally my parents didn’t stay until the very end though, they are in their 60s.  You might want to ask someone else if your parents aren’t usually out late.

Post # 28
Member
13778 posts
Honey Beekeeper

I think asking your parents for a bit of help is one thing if they are able and willing, but your wedding party should not be expected to do anything other than personal tasks. Think helping you to the bathroom, bringing you some food or a tissue, holding flowers, and adjusting a bustle or veil. Definitely not cleaning up. I would cut costs elsewhere and hire someone by the hour. 

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