(Closed) Day of Coordinator advice & suggestions!

posted 6 years ago in Seattle
Post # 3
Member
491 posts
Helper bee
  • Wedding: September 2013

Hi there!

 

We hired a DOC for our wedding, Fiance is still not happy about it because its costing us an extra $1,000. I’ve seen our DOC coordinate 2 of my friends weddings and then I saw my other friends weddings without one. I have to say, a DOC makes the day run much more smoothly. Here are some of the things our DOC will be doing:

Unlimited Meetings, assistance and discounts with all stationary (invitations, menus, programs etc), creating time schedules for bride, groom and all bridal party members, confirm contracts with all vendors, recommendations to vendors, oversee from the first task of the day of to the very end, oversee all vendor commitments are fulfilled, manage the timing events with family members, allocate gratuities to vendors, have bridal emergency kit on hand, and overall…Make sure things run smoothly!

As someone who is a constant worrier, I wanted a DOC to keep me calm and to know that if anything goes wrong, she will handle it and I will not even have to know about it.

It all depends on how you want the wedding managed. People definitely get thru their Wedding Day without one, so I think its more a personal preference! Good luck!

Post # 5
Member
212 posts
Helper bee
  • Wedding: September 2013

@dsanchez:  I was against a DOC when I first started planning but then when I really started to think about the logistics I started stressing out. We actually happened to win our DOC’s services at an auction (Get Hitched, Give Hope which I would highly recommend attending in 2013) and I couldn’t be happier. We’ve only had one meeting so far but she was super sweet and well organized and I feel much better already.

 

We’re working with Very Important Events, which I know is on the expensive side (they likely would have been out of our price range if we hadn’t won the auction).

 

I also spoke to:

Megan with http://www.akurantevent.com/

BreeAnn with http://www.pinkblossomevents.com/

 

When you book your venue they might have a list of preferred vendors. I would also speak to your photographer – they work really closely with the day-of coordinators! (If you don’t have a photographer yet check out http://www.lovesongphoto.com – Krista is AMAZING!)

Post # 6
Member
212 posts
Helper bee
  • Wedding: September 2013

@dsanchez:  Also, re: set-up/take-down: that was what I was most stressed about and it is included in our day-of package. Cue major relief!

Post # 8
Member
212 posts
Helper bee
  • Wedding: September 2013

@dsanchez:  Get Hitched, Give Hope was probably the most fun wedding event we’ve been to! They had so many amazing things that went for ridiculous good prices and it was all for charity! http://www.gethitchedgivehope.com/

Post # 10
Member
491 posts
Helper bee
  • Wedding: September 2013

@dsanchez:  Totally understand you, we could have done without one too, but the thought of just being able to enjoy ourselves and not having to worry was pretty appealing.

 

I would think that set up/tear downs would be included, but if you start looking around for DOC’s definitely ask them if it is. If anything maybe you can swap out other services you feel you don’t need and put that in.

 

 

Post # 11
Member
4284 posts
Honey bee
  • Wedding: June 2012

If you can afford it, do it. It wasn’t in our budget and unfortunately we didn’t have a master and mistress of ceremony either so it was all me. I mean it went smooth, as I did a lot of pre planning and delegating but my life would have been easier if we had one.

Post # 12
Member
48 posts
Newbee
  • Wedding: September 2012

Just remember when looking, an actual DOC, as in DAY OF, should be under/around $300 depending on your city. If they are doing anything beyond a meeting or two, and running your rehearsal, prior to your DAY OF, then you are not hiring a DOC, you’re hiring someone else, a planner, but not a DOC. a legit DOC should run you anywhere from $200 (for JUST your DOC) to $600 or so for the day (which includes an assistant or two), depending on where you live.

 

What soontobemrs hired is NOT a DOC, but a planner who comes in later, like a MOC. A DOC should not cost $1000 unless you have more than 300 guests and therefore they need to bring in multiple assistants and then rent radios for communication, and if they expect to be there on the day for 12 hours or so and they know they are not getting reimbursed for gas or parking, and not getting vendor meals.

 

Do your research. A DOC is a lifesaver, but should not be costing you $1000. A planner might cost you that, but not a DOC. Just be sure to know and use proper terminology so you aren’t scaring other brides 🙂

Post # 13
Member
16 posts
Newbee
  • Wedding: June 2012

A day of coordinator is a lifesaver. My family and I were able to enjoy the day stress free. My DOC took care of the rehearsal and wedding day from the time the first vendor arrived to teardown. Also, she made sure everyone stayed on track and kept our families ready to move on to the next activity – dances, cake, toasts, speeches, etc. I had about 275 guests and it was a big help to keep everything flowing. 

I think that the price depends on several factors. I interviewed about a dozen. I got married in Los Angeles where pricing is a bit more than Seattle. Guest count, wedding party participants, location, experience and reputation are all factors that contribute to cost and I saw a swing from about $500 to $2500 for day of coordinators. 

Also, some offer more services than others. I met some that wouldn’t talk to you until the month of the wedding, while others had open communication and a few meetings leading up to the event. Mine was somewhere in the middle. 

My personal opinion from my experience and talking to other brides is that its helpful to have someone you can call and build a relationship from the moment you book them. If you have a question, you should be able to call/text/email them. Also, a few meetings before the event will help you build a relationship and help her get to know your venues and you. It would also be helpful if they reviewed your contracts and have tagups in case you want to review progress. This way a DOC can recommend things or give you ideas as your wedding evolves. 

Hope this helps.

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