(Closed) Day of Coordinator charges WHAT!?!??!

posted 11 years ago in Reception
  • poll: how much is your DOC

    less than $200




  • Post # 17
    2057 posts
    Buzzing bee
    • Wedding: October 2010

    I think to a certain point all DOC’s packages are altered to each bride.  Therefore, the $$ tag to each package is different.  Don’t let the initial $ scare you off. Its just a ball park and since you don’t want a good amount of their service fluff your $ will (should) be much lower. 

    Here is a suggestion – – Whip together a detailed list of the exact things you want to have a DOC handle. Phone a DOC who you would be interested in working with let them know you have a certain budget you truly can’t go over and these are the things you’re looking to hire them for….

    Post # 19
    110 posts
    Blushing bee
    • Wedding: December 2012

    What were you thinking is a fair price? I think sometimes we feel like how hard could this be! When in reality, just by what you said above :  I don’t need a handmaid for the day of or a wedding planner for the week of.  etc.etc. I kindof want a professional in case they screw up I have recorse you know!

    I’m not sure that you are taking into account that this person has no idea of what your vision of this event is, if she has no contact except the day of ceremony set up.  Of course she is going to screw up! Your probably going to be a stressed out mess the day of and you’ll be trying to tell her in a short period of time what your vision is and then leave her to make it come true AND hold it all down. Not to mention stick around till late hours to clean it up. DOC’s…work there butts off. Setting up a reception is the hardest part of a wedding. Handling any crisis that comes around during the last minute process means “taking all YOUR stress away and putting it on THEM.” What is that worth? What price would you want for doing that. (I’m serious…think about this)

    A good DOC is worth her weight in gold! They are the difference between you enjoying your party or you being frustrated and overwhelmed by to many details.

    Post # 20
    2820 posts
    Sugar bee

    I almost fainted at $700 from someone who had never been a DOC before.

    We ended up having an acquaintance of Mother-In-Law who’d run events before being there at the church and then leaving to go back to the house as the wedding started to make sure everything was in place at the house.  I think my Mother-In-Law paid her like $250 to be there and help out for 5 hours.

    Post # 21
    1882 posts
    Buzzing bee
    • Wedding: June 2010

    My DOC is $1800 and going to be worth every penny. We have also had four individual consults for $125 an hour with him. He does offer services where he plans the whole wedding for A LOT more, but I didn’t need someone to plan. Just someone to be the boss on my big day. They have been awesome and I am not going to have to worry about a thing. This si what is included in my DOC package:

    • A personal Wedding Day Director
    • At least one additional Queen of Hearts staff member (number of staff members determined by final guest count- no additional charge for additional staff)
    • A two hour consultation to review your wedding details and contracts with both our principle designer and your Wedding Day Director
    • Access to  Consultants and your Wedding Day Director for advice via telephone or email
    • Creation of a wedding timeline, detailed checklists and contact sheets
    • A one hour walkthrough and finalization meeting with your reception venue
    • Confirm details with each wedding professional the week of the wedding
    • Wedding rehearsal coordination by your Wedding Day Director
    • Wedding Day ‘check-in’ calls to bride and groom
    • Confirm possession of wedding rings prior to leaving for ceremony
    • Two hours of wedding ceremony coordination typically including:
      • Organization and set up of ceremony
      • Distribution of flowers to bridal party and family
      • Line-Up bridal party and family for processional
      • Cue / orchestrate wedding professionals for ceremony
      • Organization of recessional and receiving line

    • Five hours of reception coordination typically including:
      • Maintain and coordinate timeline for all events during reception
      • Cue bride and groom, bridal party, and parents for special events
      • Deliver final payments and gratuities to wedding professionals
      • Assist with gifts and personal items at the end of the event

    • Wedding Day Emergency Kit

    There is other stuff too but I’m too lazy to copy and paste. lol.

    Post # 22
    11324 posts
    Sugar Beekeeper
    • Wedding: February 2011

    I put > $200 but I wanted to explain, mine is free! I have an aquaintance (someone I know but wouldn’t otherwise be invited to the wedding) who is getting married two months before me. We talk weddings a lot and both of us wanted a DOC but neither of us wanted to pay for one. 




    We are each others! Okay so we’re not pros. But we do really CARE because we’re both going through it and we’re both very organized (lawyers and all) and we’re both very okay taking charge when need be. I’m so excited to have a free DOC to take care of stuff on the day of!

    Post # 23
    4381 posts
    Honey bee
    • Wedding: June 2010 - Ceremony - First United Methodist Church; Reception - My parents' house!

    Ours was 1500. I almost choked to death when I heard the quote, but she’s awesome, so it’s all good.

    Post # 24
    6659 posts
    Bee Keeper
    • Wedding: May 2010

    I’m using the same DOC as Flamingred, so also paying $1,800. It took me a while to bite the bullet and book one, especially since both our church and reception site offer their own coordinators, but I couldn’t get comfortable with all the ‘other’ things like dealing with vendors on my wedding day and bossing everyone around. Everything is going to filter through my DOC so I can sit around and drink champagne. It’s worth every penny!!

    Post # 25
    389 posts
    Helper bee
    • Wedding: July 2010

    i was shocked at DOC prices as well. i think we are getting an excellent deal with our DOC (who turns into all out planner for us 6 weeks out!!) and she has been super helpful since we have booked her, despite the fact that we had the major stuff booked already. i think its definitely worth it!

    Post # 26
    46 posts
    • Wedding: May 2011

    Setting all this up is an absolutely nightmare! definitely makes me appreciate us planning out own small wedding. Much better that way!

    Post # 27
    230 posts
    Helper bee
    • Wedding: June 2010

    Are you getting married at either W&M or Colonial Williamsburg?  If so, maybe you can contact W&M’s alumni house (or conference services) or CW’s special events department.  Tell them exactly what you’re looking for and your budget, and they might have a list of local referrals.   And even if you’re not getting married at either one, it wouldn’t hurt to contact them anyway.  Since they both do a huge number of weddings, they probably have experience dealing with a range of needs and budgets, and they might be able to give you some names.  Good luck!


    Post # 28
    617 posts
    Busy bee
    • Wedding: November 2010

    My DOC charges $399 for:

    • rehearsal coordinating
    • detailed week of and day of timelines
    • calling all vendors 2 weeks prior to confirm
    • handling all payments/gratuities on day of
    • visit to venues week of
    • 4-5 staff members
    • go to reception venue to make sure all is set up
    • handling unexpected problems/guests
    • ceremony coordinating
    • cleaning up church after ceremony
    • unlimited contact and meetings prior to wedding (I added this because a lot of the planners I got prices from limited calls/emails/meetings to a certain numbe)

    I’m sure I’m missing a lot. But I am really pleased with her. Plus we get along great!!!!!! Both of our meetings have been 2+ hours full of wedding stuff and chatting! She is fairly new, so I think that helps with her pricing, but she’s great to work with!

    Post # 31
    724 posts
    Busy bee
    • Wedding: July 2011

    The DOC that I’m probably going to get is $1500 and that’s for month-of services, not just day-of. She is also available to review my vendor choices and provide ideas. I think it’s a pretty good deal! My venue does hav a site coordinator, but from what I’ve heard, most site coordinators only handle very specific items, and not the overall set-up/look of the day and also troubleshooting any issues with vendors or issues in scheduling that pop up. I don’t want anyone talking to me unless the venue is burning down!

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