I’m not sure that you would want someone for ONLY set-up. You can’t imagine what a DOC does throughout the entire event, how many “fires” we put out up until the very end.
What do you mean by “the usual walk-through stuff”?
If you chose to have someone just do set-up, which personally, I would be happy to do for you, I would highly suggest having a friend or a bridesmaid be the coordinator between all of the pieces: your caterer, the rentals, the staff, the venue staff, etc. It’s kind of not really something I suggest doing to your loved one because they want to enjoy your wedding too, not problem solve all night. And there is absolutely no such thing as a problem-free event. How good your coordinator/banquet manager is will reflect on how much you see of what goes wrong during the day. A good coordinator/manager will make sure you don’t see any of it. But trust me, it happens, and a lot of it.
This person would need to be responsible for doing the final walk-through at the very end of the night (meaning they stay until the last vendor has left, which is usually 1-2 hrs after the reception has ended), they would need to collect any of your personal belongings (including the top tier of your cake, any personal decorations, any gifts/cards that were brought, any toasting glasses and cake cutting elements, etc.), be responsible for any last minute trash that may have been left, will have to handle any florals that are left over, pay out any vendors who expect final payment on the day… This person will need to collect all of your personal things that your DOC arranged.
And they will need to stay in touch with both the venue manager and the catering manager in case things run ahead of schedule or behind schedule so that your food doesn’t get overcooked, but so they can get an early start on dinner if you are running early. And they will also need to discuss with your DJ/band when they should start the ceremony music… and someone will need to say “go”, so this should be done by someone who is not in your bridal party.
I don’t know, you really should have someone, especially if you are going through the expense of hiring a venue and a caterer (and perhaps rentals). This someone will need to be someone that each vendor can check in with throughout the night. Is this person willing to get educated on your event contracts and schedule to answer those questions and to handle all of the issues that come up throughout a night?
Just some things to think about 🙂
Send me a note, and if I’ve worked the venue, I can let you know what you might expect from start to finish without a coordinator. Free honest advice, btw. 🙂
Otherwise, I am always an affordable DOC. And I can give you a set-up only rate.