You need to plan your day backwards. I learned this in the Army as part of operational training. This is a copy/paste from another thread I posted in.
Here is how I do it when one of our daughter’s is getting married. We have NEVER in 3 weddings had a problem with the timeline because we plan it backwards. It is a technique I was taught in the military to plan operations. It has never failed me.
Get time needed from any vendors you will be dealing with pre-wedding – hair stylist, make-up artist, photographer. They are pros and they know how much time they need. Make sure you have planned properly for the logistics. If you have 9 people having hair and makeup done you need enough stylists/artists to take care of everyone in a reasonable amount of time. Have 1 or 2 for that many people and you are already screwing your timeline. Logistics is everything.
Also – it is critical to include your transportation time for every stop you make – salon, lunch, photo sites, travel to venue – whatever it is. I think a lot of people don’t think about that.
This is off the top of my head from Dirty Delete #1’s wedding 8 years ago:
5pm – wedding
4:30 – out of site as guests arrive
3:30 – 4:30 – all family pictures done at venue
3:10 – 3:25 – travel time from hotel where she got ready to wedding venue
1:30 – 3:00 – all wedding pics with attendants and B&G together (done at hotel – it was prettier than the venue)
1:10 – 1:30 – first look photos with B&G alone + 10 minutes of private time together
12:30 – 1:10 – Bride, BM’s, and moms get dressed in my hotel room
12:10 – 12:30 – travel time back to hotel from salon and lunch. (salon in lunch in same plaza)
11:15 – 12:10 – Bride, BM’s, and moms have lunch together
9:30 – 11:00 – Bride, BM’s and moms at salon for hair and makeup
9:10 – 9:30 – travel time from hotel to salon for Bride, BM’s and moms
8:15 – 9:00 – Bride, MOB, and Maid/Matron of Honor enjoy breakfast with MOB’s brother who is super favorite uncle (at hotel).
7:00 – 8:00 – wake up, shower, get dressed and head to breakfast
I added 3-15 minute time hacks at different places to make up for anything running a bit too long.
We have had well orchestrated days that have resulted in less stressed brides and MOB’s, we have never run late for anything, AND we have never had to rush!!!
I really hope this helps as it works like clockwork for me and the US Army!!