Post # 1
- Wedding: March 2016 - Enoch Turner Schoolhouse
I always thought I got this all figured out, but as I think about how I want everything to flow on the “big day” I’m starting to wonder if I’m better off hiring a day-of wedding coordinator? I definitely want to enjoy myself and not stress out, and I don’t want to ask family/friends to be responsible as I would like them to enjoy the event too.
My ceremony and reception will happen at the same venue. We will most likely take photos just outside the venue as it will be in Distillery District in Toronto, Canada – lots of historic spots and buildings around. The caterers that we will hire are taking care of “flipping” the room from ceremony to reception ready. The venue itself has a coordinator (that comes with the rental of the venue), but they didn’t disclose how much help they will offer. When I asked them who would set up the chairs/decor, they said, “do you have friends/family you can ask?” So now I’m worried. I think their coordinator is pretty much just there to make sure the venue is locked up at the end of the event.
I plan to have decor for the chairs, flowers for the “altar”, and candles running up/down the aisle for the ceremony. Then for reception our centerpieces are vintage lanterns with vintage books, and english tea cup adorned with babys breath. I plan to use the candles from the aisle to decorate the window sills, guest table, baby grand piano, sweet heart table, bar and dj booth (if we have one).
So you see, there’s a LOT of work! Maybe it’s wiser to hire someone else to do all this??
If you used a Day-of wedding coordinator, how much did you spend? What did they do? Did they decorate the church? Set up the “guestbook table”? Help you during photos? What kind of services should they offer? I would like to get an idea so if I plan to hire one, I know what to expect, and get a sense of how beneficial it will be in the long run. Please be as detailed as possible, since I have probably not thought of “everything” that could happen on the day of. Any input is helpful 🙂
Note: I got a quote from an event planning company for a Day-of Wedding Coordination for $1000 – which will include 2 of their planners present at the event. We haven’t discussed details but is this price reasonable?
Post # 2
Invest in your sanity and enjoyment!! Its so important. Because with any live event with lots of logistics questions and issues come up and someone needs to deal. Someone also needs to be a point of contact, dont have it be you the morning of your wedding.
Yes they will set up all those little details that dont fall under any vendors contract. Theyll do place settings and guestbook, programs etc etc.
The venue coordinator doesnt work for you, she works for the venue. Your coordinator will do all sorts of random personal stuff for you and your wedding that day that the venue place wont care about. Your gist that the venue doesnt give a damn, is accurate.
Yes, that price is fair.
Post # 3
we are having a day of coordinator who works with us from the beginning of the process-booking the venue all the way to the reception! our venue actually includes a wedding day coordinator in with the price of rental, so it worked out great. But, if it wasn’t included we definitely would have paid the extra cost. It is too much stress to worry about on your special day!☺️
Post # 4
I’m not married yet, but I am definitely hiring a day-of coordinator. I can be high strung when I’m stressed out/overwhelmed by tons of little tasks and I’m looking forward to have someone to rely on. I also want my friends to enjoy our wedding, so I don’t want to ask them to take care of tasks here and there.
$1k seems very reasonable for Toronto! I’m in Calgary and my quotes have been $1,000 – $1,500 for 1 person to do month of coordination. But really, it’s mostly the day of I’m looking for.
Post # 5
Our wedding is in September, also in Toronto! We decided to hire a DOC even though we also have a venue coordinator. We love the company we have been working with. They are also doing all of our decor/flowers for us, which has made things so easy for us. I can let you know who we are working with if you’d like.
And I do think $1000 is reasonable. If you are spending thousands on the day, you might as well spend the extra $1000 to actually enjoy it and have that piece of mind.
Post # 6
I hired a DOC as well, venue coordinators are – as you said – only looking out for the venue. $1000 seems about right.
Post # 7
- Wedding: October 2015 - Drury Lane Oakbrook
We hired a DOC and HIGHLY reccomend it. Our wedding is in October and we have made all the arrangements ourselves, but she is just taking all of our contracts and making sure the day flows. We went through Thumbtack to find her and so we paid $800, rather than the $1500 that’s typical for our area.
Post # 8
You will regret not having one and your wedding will not go as well if you skip out. Trust me!
Post # 9
That price sounds beyond reasonable! We’re getting married in Hawaii and I know everything is expensive over there but I was not expecting the $2500 I was quoted just for DOC!!
Post # 10
Our wedding was in Niagara this past weekend and it came with day-of-co-ordinator but she did EVERYTHING!!
I honestly dont know how we would have done it without her and her team!
They set up chairs, lawn games, menu cards, all my crazy amount of signs, DIY projects, the entire candy bar and dessert table- SO MUCH WORK that it took a whole van with the seats taken ut, full to the ceiling full of wedding things to put out…I dont know what we would have done been our wedding day of co-ordinator- probably had a mini panic attack!!
So yes, spend the moeny in my opinion if you can!
Post # 11
I don’t have one for my wedding, but I absolutely love organizing this kind of event and setting things up. My venue comes with an event coordinator who will be there to receive deliveries and coordinate dinner etc but myself and family are taking care of most everything else. My situation is different from yours though because we’re having the ceremony and reception in different parts of the same venue so no one will have to flip the place for us to use it during the reception.
Post # 12
A friend and former roommate asked my mom to be the day-of-coordinator for her wedding… good thing she did, it was apparently complete chaos behind the scenes. The bride didn’t care so much about the actual wedding (apart from being married to her FI), it was just something her divorced parents wanted to use as something to one-up each other. However it was the step-mom and the Future Mother-In-Law who got into it, the Future Mother-In-Law really wanted my friend to have the best day (they probably get along better than she does with her step-mom), while the step-mom wanted everything the way she liked it.
Even if you don’t have those issues, I think having a DOC to step in and handle drama and last minute issues, not to mention making sure everything is running smoothly and on-time, is probably well worth the money. Just make sure you get a good one.
Post # 13
I didn’t use a day of coordinator, but I wish I did. Nothing went terribly wrong, but it would’ve been nice for me to enjoy the day a little more if I didn’t have to worry so much.
Post # 14
Yes, 100% without a doubt, get a DOC! I asked the same question a few months ago before my wedding in May and I am so glad I listened to the wise Bees who told me to hire someone. She was the most essential part of my day – she kept me calm, she took care of everything, and she helped me deal with opinionated family members the day before at the rehearsal (my mom and Mother-In-Law were giving all kinds of opinions that I did not want to hear or deal with so late in the game and she shut them down before I burst in to tears). With my DOC I was able to sleep in a bit, eat a nice room service breakfast with my girls, watch our favorite movie, get hair and makeup done at a leisurely pace, eat lunch…my wedding day was super relaxing since I had to worry about nothing. I showed up at the church and then at the reception and just got to enjoy it. You DO NOT want to work on your wedding day – or worse, pack everything up on your wedding night. I also think it’s so rude when people ask their friends and family to help set up. I had to do it for my SIL’s wedding and it was super stressful and a ton
My DOC was $1000 for her and an assistant, plus an intern who came along and helped as well. I found that most DOCs were $1000-2000 for similar services and personel. I was on a budget so I did want to keep that in mind, but I didn’t want to go with the ones who seemed outrageously cheap (I found a few companies who would do it for $750/800 but that just seemed too low for my area).
Bottom line…get one! Best grand you’ll ever spend.
Post # 15
I am in the same boat as you. My wedding is in June 2016, and our ceremony & reception is located at the same hotel. The venue will provide a banquet manager, staff to “turn” the room, and setup/tear-down the venue. Despite all this, many of my wedded girlfriends told me to get a DOC to handle unexpected events, “herd the guests” from one room to another between cocktail hour and reception, coordinate with the DJ & photographer, and ensure we’re on top of things.
I’ve attended a few weddings without a DOC and it definitely felt unorganized (example – the MOB kept looking for the B&G to cut the cake because they were 90 mins behind scheduled cake cutting, iPod music kept going out and there was no backup, sparkler send-off was unorganized, etc.). Having a DOC makes a whole lot of difference.
I hired a DOC, she charges $1,000 and will bring an assistant (Seattle-area). I think your $1,000 is very reasonable. All other reputable DOCs I looked in Seattle were ranging $1300-3000. Before hiring your DOC, ask some questions about how they work, their personality, what are some things as a DOC can spot that others don’t, reviews from past clients, etc.
If $1,000 is too expensive, you can think about skipping out on some things of your wedding to afford this. My Fiance and I are thinking about skipping the wedding favors ($200-300) to make our DOC a bit more affordable.