(Closed) “Day Of” Wedding Coordinators: Cost? Worth It?

posted 11 years ago in Logistics
Post # 17
Member
1718 posts
Bumble bee
  • Wedding: June 2008 - Winery in the Gold Country

Definitely a regret of mine not having one!  The wedding day went smoothly, but I regret making my friends and family work as hard as they ended up working.  Someone to take charge and lead the way would have been wonderful peace of mind!

Post # 18
Member
596 posts
Busy bee

it totally depends on how many people you are having at your wedding and how complicated you think it will be.  if there’s a lot going on and there are a lot of people, then it would help to have a DOC to let guests know what’s going on and where to be and when.  if you’re having a smallish wedding with a fairly straightforward wedding day (not a lot of culture specific ceremonies that will require coordination or decor and little personal touches that take a long time to coordinate properly) then you should be okay.

Post # 19
Member
90 posts
Worker bee
  • Wedding: May 2000

I can’t say enough in favor of a good coordinator. A good coordinator is experienced, organized & detailed oriented. As a bride, you can’t possibly know all the behind the scene intracies, nor should you have to. As a vendor, good coordinators makes my job easier because the day runs smoothly & I can focus on taking photographs.

I keep emphasizing good because I’ve seen so many bad ones.  At one wedding, the couple got to the cake table, ready to cut their cake, guests looking on and I’m ready for the shot. No knife. Bad coordinator.

Another coordinator created a timeline where reception events such as cake cutting & bouquet/garter toss were scheduled to happen after my time was over.

At another, a friend acting as the coordinator was emceeing the event. Wedding party & guests were out on the dance floor having a great time. She interrupted the music to start toasts. She killed the mood & the guests never started dancing again.  This is actually the biggest problem with lack of coordinators or inexperienced. They don’t know how to create a good flow to the event.

I didn’t have one either & I had no clue to to organize the rehearsal & ceremony. And worse, me & close family had to clean up the event.

I agree with Janna19, a good coordinator is worth their weight in gold for organization & crisis management, not necessarily the things you see. As with photography, they’re not just working that day. One of my preferred wedding planners as written some helpful info about day of services.

Good luck!

 

Post # 20
Member
169 posts
Blushing bee
  • Wedding: October 2020 - LDS Seattle Temple & Hotel 1000

I found my DOC for $150 on the WB boards, since she was just starting out and looking to do some weddings to build her portfolio. Have you tried looking for someone like that. I would do it again because it allowed my mom to enjoy the day instead of worrying about the little details.

Post # 21
Member
510 posts
Busy bee
  • Wedding: September 2009

I would also say sign up for a bridal expo…and go to it…people are trying to get your business there…don’t sign any contracts or anything…but wait until they start e-mailing you…I got a great deal for a day-before/DOC for $600 in the DC area…

Post # 22
Member
148 posts
Blushing bee
  • Wedding: June 2008

Very much worth it, though my DOC was my brother’s girlfriend, and she refused payment (I got her a thank you gift instead and made sure to thank her over the mic at the reception).

Post # 23
Member
36 posts
Newbee

View original reply
BeachBrideT:  totally worth it!  My coordinator helped me move foward with big decisions so I could move on with the smaller details.  My advice is find someone who instantly feels right for you.  I interviewed and met with one other planner.  We didn’t click right away and that was ok with me.  I moved on and I am so happy I did!

Post # 24
Member
43 posts
Newbee
  • Wedding: July 2014 - Willow Ridge Manor - Morrison Colorado

I was really worried about this as well, our venue comes with an “event coordinator” but when I spoke with him about center pieces he didn’t really seem, like I could trust him to execute my vision. Then my Fiancé and I met with our florist and it turned out that she did day of coordination and event design. That worked out to be PERFECT for us! She is charging us $900 but I noticed the other day while looking at her website that she up-ed the price to 1200 (I must be a demanding bride lol) Anyway our wedding is in 10 days and I am 100% confident in her abilities to make it all look amazing and help to keep things on track!

Post # 26
Member
2098 posts
Buzzing bee

View original reply
BeachBrideT:  yes you DEF need a day of coordinator (who does _____? indeed, the placards and all the decor you want out and directing everyone where stuff goes and so much more. However, 1200 seems like too much to me. Mine was less than $500 and had plenty of experience and did everything she said she would. I feel like I got a good price (I found her on craigslist but then she had plenty of references on “real” venue sites and when I met her for consulation I knew she’d work out). On your wedding day you will want to scream if you don’t know that that everything is being taken of and being done and you won’t have any time or energy to check on ANYTHING so you need to trust someone. You also need help keeping “timeline” because you will have no concept of time on your wedding day. DOC will tell you “It’s time for cutting the cake!” or “So and so is asking the DJ if he can give a speech, is that ok?” and should package everything up at the end of the night and hand out the tips to the vendors and just…. YEAH. Get a DOC with experience, but find one that is le$$ 

Post # 27
Member
293 posts
Helper bee
  • Wedding: May 2017

I recently hired a DOC coordinator and paid roughly $1300. The main reason for me hiring her was because there is lack of set up and coordination assistance at the venue where we are marrying (a barn). From my research, you can expect to pay around $1k for a DOC. As far as set up goes, every company is different, but that was included in my package with the DOC. Out of all the money spent on the wedding, the coordinator is the best investment for a stress free day for me. 

Post # 27
Member
431 posts
Helper bee
  • Wedding: March 2016

All my friends reccomended one since most have been married a few years. My close friend’s sister in law had done some for friends so we hired her. She’s very meticulous, unlike me and keeping me on task. We’re paying her $450 for her time as we’ve met twice, she’s gone to the venue with me, facilitating the rehearsal since friend officiating, and will be there 10 AM – 11:30 PM day of. 

We’re tasking her with doing rehearsal, timeline creation and management, day of vendor liaison, day of vendor payment/tips, ensure all personal items collected end of evening. She’s also helped me stay on task with deadlines the 2-3 months leading up to the wedding and made sure stuff I haven’t thought about is on my radar.

Post # 28
Member
578 posts
Busy bee
  • Wedding: July 2015

Our wedding was super DIY. Our venue came with almost nothing. I can’t imagine having done anything without our DOC.

 

Northern NJ, she cost us $1500.

 

That included:

3 Months Leading Up to Wedding
• All Vendor Communications
• Contact Sheet for all vendors and bridal party/family members
• Detailed timeline
• Recommendations for rentals
• Multiple venue walk-throughs
• General advice

Day-Of Wedding
• Light installations in tent and barn (this included rentals of generators)
• Table settings/centerpieces setup
• ALL decor setup (including card/gift table, sign-in table, memorial table, favors, placecards, aisle decorations, sweetheart table, signage, and so much more)
• Oversaw all vendors/deliveries
• Managed timeline 
• Managed final payments/tips
• Last-minute liquor run when we ran out of tequila
• Complete breakdown and pack up at the end of the night

 

I’m sure there’s more. I can’t stress enough how valuable this was to making our lives easier. 

Post # 29
Member
243 posts
Helper bee
  • Wedding: November 2014

View original reply
BeachBrideT:  My venue (and venues for some friends and family members who got married recently) had a day-of coordinator included in the price of our cost/head, so I dont know what they cost, per say, but I would say that no matter what, it’s worth it!!  You can work with them to make it clear exactly how you want things, and then you can just enjoy getting ready.  A million things need to happen on wedding day, and the only one you need to worry about is YOU!  Leave the work to someone else 🙂 

Post # 30
Member
1 posts
Wannabee
  • Wedding: September 2017

View original reply
LNickle :  Hi there! I know this is going back a few years but do you still have the contact info for your DOC? My fiance and I are getting married in RI and need to DIY a lot of stuff and I’m starting my search for reasonable DOCs in the area so that I don’t have to spend our wedding day setting up and taking down. Thanks!

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