(Closed) Delivering Welcome Bags

posted 9 years ago in Destination Weddings
Post # 3
2706 posts
Sugar bee
  • Wedding: January 2013 - Harbourfront Grand Hall

Wait I’m confused, invitations haven’t even gone out yet but the block rate is going to expire before guests get their invitations?

Post # 4
1727 posts
Bumble bee
  • Wedding: November 1999

Can she make a new block? That block expires really early. 

Post # 5
625 posts
Busy bee
  • Wedding: June 2013

Are the majority of the guests going to be from out of town? If it’s only a small number, calling them and asking after you receive the RVSP could work? I don’t know if this is appropriate due to etiquette, but we are expecting about 10 out of town couples and will speak to them individually as we are close to all of them.

Post # 6
2546 posts
Sugar bee

They probably havent booked a room anywhere. Our block expired 30 days before the wedding, and most guests booked their room 2-3 days before it expired.

Post # 7
2567 posts
Sugar bee
  • Wedding: September 2011

Truth be told, you may not want to go to the hassle of handing out welcome bags in several different hotels, plus the hotel front desk might not be super helpful about passing them along to guests if the guests are not staying in a block.  When you have a block, it’s super easy for the front desk agent to put a note in every record for a room in that block saying “hand this guest a bag at check-in.”   It is also really easy for the hotel to run you a report on guests in the block so you know just how many bags you need. When there is no block, your desk agent has to access each reservation individually and put that note in the record, assuming of course you have the name under which the booking was made.  Plus then you get the fun of running all over town taking bags to 4 or however many different hotels. It may just be something that, logistically, you don’t want to get yourself into.

You can hand out welcome bags at a rehearsal dinner or welcome reception if you’re doing one of those, or consider doing an “all electronic” welcome bag which would have a pretty write-up of the schedule of events and other activities, a little info about the area where the wedding is, and maybe a small gift certificate or discount offer for a local restaurant, guided tour, or whatever.

Post # 9
9 posts
  • Wedding: January 2013

mine says:   If you’re visiting Key West…

When are you arriving?

where will you be staying?

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