- 4 years ago
My fiance and I live in Las Vegas with a few of my other famiy members. I have a HUGE family back in Indiana, and he has family and close friends in Seattle and California. Our wedding is Friday, June 9, 2017 in Las Vegas. While Vegas may be home to us, to most of our guests, it’s a destination wedding. We were hoping to have about 100-120 guests, but right now our absolutely-can’t-cut-anyone-else-because-it’s-all-famiy-and-close-friends guest list is about 200. Initially, we weren’t too worried about being so far over our total, because we anticipated a lot of people not being able to make the trip out to Vegas for our wedding. Some people have already told us they most likely won’t come, but more people than we thought have said “Vegas is cheap. We’ll make a mini-vacation out of it!” and will probably come. We have accepted that we will probably be way over our 120 estimate, and we’ve made peace with that. However, we are finding it very hard to revise our budget. We have ABSOLUTELY no idea how many people are planning on coming. This is making it hard for us to budget for food, cake, favors, number of tables, and all the other things that are priced “per guest.” I would hate to wait until right before the wedding to start making arrangements for “per guest” expenses. Also, the more money we spend on guest-related expenses, the less money we have to spend in other areas (bridal party/family gifts, hair/make-up/accessories, etc). I’ve chatted with a few friends and here’s what we’ve come up with. Are these ideas tacky? How would you handle this situation?
-Save the Dates-We first decided to send out Save-the-Dates ONLY to people we actually thought would come/really wanted to come. Everyone else would only get invites. However, we then decided to skip the Save-the-Dates to save money. Maybe people would receive the invitation too late to plan for a weekend trip to Vegas, and therefore not come??? A friend suggested that if we decided to go ahead and send out Save-the-Dates, we could put a blurb about how they can RSVP early on our website, or at least let us know if they for sure could/couldn’t make it.
-Send out invitations early. Instead of sending out invitations 8 weeks before the wedding, we were thinking of maybe sending them out about 12-14 weeks early. While that seems like a super long time, we would set the RSVP date accordingly (withing a few weeks of receiving the invitation). Our thought is that if we keep the RSVP date early as well, people won’t forget to send them back or forget about them. Plus, it’s a wedding in Vegas…hopefully by February, guests will be able to decide whether or not they’ll be able to make the trip. If yes, they can send an early confirmation. If not, they send the decline. Sending invitations out early, and getting RSVPs early, will really help us spend those last few months finishing up the planning part (decorations, favors, food/cake, etc) since we’ll have a better idea of number of people attending. Of course, we’ll follow up with those who haven’t responded, and we’ll plan for a few extras for those people who randomly show up.
What do you think? Should we do early invites? Save the Dates with the option to RSVP early? We just don’t want to get stuck underplanning or overplanning. We also don’t want to be tacky. We just have NO idea how many people will come! Thank!