Post # 1
I sent out my invitations this week for my 5/25 wedding. The RSVP deadline is 5/1. I included an insert explaining that we reserved a block of rooms at “X” hotel, and for more information, people should visit “http://www.myweddingwebsitename.com.” On my website I include very comprehensive information about booking hotel rooms (prices, deadlines, check-in/out times, directions, etc) and other wedding information.
Now, I am thinking that on my invitation insert, I should have also included the deadline for booking hotel rooms (4/26.) What if people don’t visit my website and don’t think of booking their hotel rooms until a few weeks before the wedding, and the rooms are more expensive/not available at that time? Did I make a huge mistake but putting the hotel deadline on the website only? Or, by having the information on my website and directing people to my website on my invitation, have a fulfilled my obligations?
Post # 3
@KHR20507: Don’t worry about it – it would have been nice to have that extra info included in the invite, but you did say: for more information!
If you want to be more proactive, you could always send a quick email to the people you think may use the block, as the deadline gets closer to remind them they have until 4/26, etc.
Post # 4
My theory is that your guests are adults, who can manage their accomodations completely on their own. It is more than enough to arrange a block of rooms, and communicate that to your guests.
If there is anyone who does not have computer access, they can ask someone else or be in touch with you.
Post # 5
We did as pp said, we emailed all the guests who we really thought would need the room block plus all traveling family to let them know about it well in advance.
Post # 6
Thanks guys! Its funny — I put so much time and effort into the website, but I forgot that lots of people, even when told to visit the site for more information, may not. But as a PP said, people are adults and hopefully if hotel rooms are a requirement for them, they will look into booking them sooner rather than later.