(Closed) Didn't include activities in invite which are self-pay….don't know what to do

posted 6 years ago in Destination Weddings
Post # 2
Member
433 posts
Helper bee
  • Wedding: May 2014 - Scottish Rite Cathedral (New Castle, PA)

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ebowers23:  I’m a little confused, these self-pay activities are they just options and ideas for things guests can do while they’re there or they are actual events that you expect them to attend but won’t be paying for? If it’s just general information about ideas than I think the website is fine and if you wanted to you could print out a small card with the ideas on them to give to people at your welcome dinner. If they are events that your guests are supposed to attend but you’re not paying for I am not sure that will be well recieved but you definitely need to let them know somehow so they aren’t surprised with a bill when they arrive and can budget appropriately. Even if that means word of mouth, having FI’s parents spread the word to that side I think it’s important you let them know ahead of time. 

Post # 3
Member
30388 posts
Honey Beekeeper
  • Wedding: November 1999

If they are purely optional events, I would include a card listing the event, the details and the cost, in the welcome bag if you are doing one.

Otherwise I would distribute the information at the welcome get together.

Post # 5
Member
861 posts
Busy bee

I’d probably send out an itinerary to the people who rsvp. These events are optional. Send them the itinerary with cost and tell them they are welcome to join you in all or specific events of third choosing.

Post # 6
Member
433 posts
Helper bee
  • Wedding: May 2014 - Scottish Rite Cathedral (New Castle, PA)

View original reply
ebowers23:  Okay! Then I think either of the PP’s ideas would be fine! Either sending it as a response to RSVP’s or as part of a welcome bag or just handed out at the welcome dinner. 🙂 

Post # 7
Member
2221 posts
Buzzing bee
  • Wedding: May 2015 - Walnut Hill Bed & Breakfast

If they’re activites that need to be “reserved” or paid for in advance, then I think it’s perfectly fine to send everyone that RSVP’s yes a “response” back that says “we’re soo excited that you can make it! here’s the week’s itinerary if you’d like to join us in any of these!”

Post # 8
Member
352 posts
Helper bee
  • Wedding: June 2016

I would send them an itinerary once you receive the RSVP’s, so it only goes to people who are actually attending. We’re doing something similar, since we have a lot of people traveling from abroad. Once we get the RSVP’s, we’re planning to send them an e-mail with the different events they can attend (prices included) and ask them to “register” what they would like to do by responding to the e-mail.

I would definitely try to make an effort to collect e-mail addresses – it will be so much easier when communicating details, and people would have access to details digitally and won’t have to carry the invite/itinerary around with them. If it’s older people who don’t use e-mail, snail mail works, but I would try to only use it in exceptional cases.

I wouldn’t only tell them about events in their welcome bag, since ideally they should have the option to budget it into the costs of their trip. Adding the itinerary to the bag is fine, but don’t have that be the first mention of it.

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