(Closed) Dillemmas involving drink vouchers, seating, and the guest book…

posted 8 years ago in Reception
Post # 3
Member
3126 posts
Sugar bee
  • Wedding: December 2017

I would do assigned tables instead of assigned seats. It is more carefree but gives some instruction, and it would solve your dilema.

One wedding we went to give us a drink voucher. If I remember correctly, the bride and groom actually handed them out. It was a fairly small weddinig, probably about 70 people in all, and gave them a chance to talk to anyone.

My Fiance & I are planning on doing this too, but I don’t know how we will hand them out to 200+ people.

Post # 4
Member
9053 posts
Buzzing Beekeeper
  • Wedding: June 2010

Hey, we did drink tickets too.  I used those mini paper source envelopes and put the names of the people on the outside, and then their drink tickets with their table assignment on a card inside.  Let the people work out their actual SEAT themselves.  Seemed to work pretty well.

I can’t attach a publisher document, but if you want to see how I did the actual tickets, PM me.

Post # 5
Member
505 posts
Busy bee
  • Wedding: October 2010

I was thinking about doing drink tickets to and I have decided that if I can afford to do them, I would put them in the programs.  Then each person would get one program and one drink ticket.  I wouldn’t think that the children would need a program so I don’t have to worry about not putting one in theirs.

For the guest book you could have the table sign the page when the photographer takes the picture of them.  Either have someone following the photographer around to carry the guest book from table to table or see if the photographer will just carry the book with her as she goes.

I’m not even worrying about a seating chart or place cards, I figure enough people will be up and down that if one wants to sit there will probably be a seat available from someone else who is dancing or something.

I know, it’s very informal 🙂

Post # 6
Member
493 posts
Helper bee
  • Wedding: October 2010

I think you should number your tables and assign people a table number but let them figure out which seat at the table they want (I’ve seen this at many weddings and it works out well).  That way you can have cards with their name and table number on it and use these as the drink tickets as well or have the drink tickets attached to them in some way.  I think that will also make it easier to do the guest book, because then you can have the pages identified by table number in fancy lettering (so people will just sign the page that matches the table numer they are sitting at).  Make sure you include instructions with your guest book so that people know to sign in a certain spot so that there is an empty space available for the photograph… I can see people signing all over the page and then your photo might cover up some of the signatures.  You can designate where the photo will go with those little photo corner thingys that you slide the picture into on a scrapbook page (and could even slide a piece of cardstock in it that says something like “photo coming soon” or something like that in cute lettering).  I think the table assignments are the key to solving all your problems.

Post # 9
Member
505 posts
Busy bee
  • Wedding: October 2010

Oh, I just thought of something for the guest book.  Don’t set it out at the Ceremony (except for those not attending the reception) because people won’t know what page to sign until they know where they are sitting.  But you could number the pages or just somehow distinguish one from the other.  Then at the reception you could have a little note at each table or with the guest book that says something like “If you are seated at Table D, please sign page 4”.  This way you can direct them to which page you need them to sign.  Of course you would then have to at least assign tables, or find a way to tell them not to sign until they have found their seat.

For those not going to the Reception (if you know in advance) have them sign a certain page also, that way their comments or signatures will not be on the page of someone else’s table photos.

 

Post # 10
Member
352 posts
Helper bee

Definitely a seating chart of some sort is a much. You don’t necessarily have to have a seating chart either. You could do place cards layed out on a table with the persons name on it.

If you did the place cards you could certainly put the drink ticket with it. That way no one can take someone elses. I do agree that going around and giving them individually to everyone would be a little time consuming and that would mean you would have to see all of you guests before they would be able to have a drink (What if you were the last table to be seen? That would be a pretty long wait).

But… I love your idea for the guest book. I never really liked the idea of a guest book because who really goes and looks back as a bunch of signatures in a book. But… if they had pictures in them thats a different story. I love how it is going to correspond with each table number.

I don’t think that putting the individual sheet on each table is a bad idea at all. What you could do at the beginning of your reception is have your MC advise your guests what the sheet is for and ask everyone to take their turn signing it. You could then have the attendents from your wedding party go around and collect the papers… that way… no food on the sheets.

Post # 12
Member
9053 posts
Buzzing Beekeeper
  • Wedding: June 2010

haha, I went through a million ideas before saying “screw it, just put them on the table”.  You could hang them from a tree, you could pin them on one of those cute upholstered boards, you could hang them from a clothes line….

Post # 13
Member
22 posts
Newbee

RE: Drink vouchers

Are you having a cocktail hour before the reception? If so is it in a separate room from the reception?

We wanted to set a monetary limit for our daughter’s wedding & also ensure that everyone had a few drinks on us. (Not that there were any “boozers” in attendance but I was concerned that if we had just set dollar amt tab w/ bar then someone who lets say just wanted a soft drink might miss out if others getting expensive mixed drinks in multiples beat them to the bar.)

We made fan programs, punched a hole & attached 2 drink vouchers to each w/ ribbon specifying the drink choices, instructing them to choose 1 & give them to bartender. We also set a $$ limit  not to exceed $6.50 for ea. voucher so as not to allow premium drinks on us. We had only a few guests underage & on their vouchers we specified underage soft drink only.

Attaching them to the programs allowed them to use them if they so chose during cocktail hour before the reception.

I think it worked out really well, everyone seemed happy & surprisingly our bar bill when tabulated was lower then I had anticipated.

Post # 15
Member
9053 posts
Buzzing Beekeeper
  • Wedding: June 2010

Ok, not to push the idea if you’re not into it, but I thought I’d show you our drink tickets/escort cards that we put inside the mini envlopes.

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