(Closed) Dinners for the band/photographer

posted 11 years ago in Etiquette
Post # 3
997 posts
Busy bee
  • Wedding: May 2010 - The Pierre Hotel

We’re going to be paying for meals for our band, videographer and photographer – I believe for some of them, it’s in the contract.  I’d double check your contract to see if it’s required, but generally, it seems that they are fed.  If cost is an issue, perhaps you could work with your venue to provide "vendor meals" which are usually more cost-effective.  Or, you could perhaps order in food.  Best of luck! 

Post # 4
88 posts
Worker bee

We are providing vendor meals, which are box lunches, for our vendors.  We specifically asked our caterer and wedding planner and were told that they prefer the vendor meals because they don’t have time to sit down and have a full meal.  Our caterer charges $14 for each vendor meal.  Per the wedding planner, we need 10 vendor meals, which means we’re not feeding the band, probably since they don’t start until after dinner is over.

Post # 5
652 posts
Busy bee
  • Wedding: July 2009

yah we are getting vendor meals for our photographer and dj, it cost about $35 dollars each

Post # 6
735 posts
Busy bee
  • Wedding: January 2009

Ask them! My DJ said he doesn’t eat at weddings after an episode of food poisoning from one. My photographer said no because they were leaving early enough!

Post # 7
2365 posts
Buzzing bee
  • Wedding: October 2009

We are going to provide food to all of our hired staff: 2 Bands, Photograhers + asst.’s, Videograher (and asst.), wedding planner, hair and makeup people etc. … Basically, the people that are working the wedding for several hours. I think it’s in their contracts that a meal must be provided. I double checked before I signed the contract, most of them said they prefered something like a sandwich that isn’t messy and they would not want to lose time doing their designated duties at the wedding by sitting for a dinner …

So I am thinking I’ll order some pizzas, subs, some waters and sodas and they will be happy!!!!!!!! 

Post # 8
203 posts
Helper bee
  • Wedding: May 2020

It is in my vendor’s contracts. My venue provides vendor meals at a very small cost I think $17 per person. Think of it this way if you are working for eight hours wouldn’t you want to eat?

Post # 9
297 posts
Helper bee
  • Wedding: April 2020 - The Grand Old House, Grand Cayman

I would definitely check your contracts or ask your vendors to see what they usually do.  Some contracts even specify that a "hot meal" is required.  We didn’t have any stipulations in our contracts so we just asked our vendors (photographer, wedding planner, and videographer) what they usually do.  We wanted them to be happy and comfortable on the day of the wedding so they could do (and wanted to do) the best possible job for us.  We ended up buying "vendor meals" for the photographer and videographer.  Both the DJ and wedding planner only worked about 3-4 hours so they didn’t require a meal.

Post # 10
157 posts
Blushing bee
  • Wedding: September 2009

Regardless of if it’s in your vendor’s contracts or not, I’m with Sarsk624…you’d be hungry too if you had to wait 8 hours.    While we’re eating, I’m sure my photographer and dj will have a quick bite (we’re paying for vendor meals)…I want them in top shape for the rest of the wedding! 😉

Post # 11
4479 posts
Honey bee
  • Wedding: March 2010 - Calamigos Ranch

You have to feed them. Musicians don’t work like other people where $200 an hour is a lot of money, since they usually can’t play very many gigs a week, and the meal is usually an expected part of their compensation unless you’ve agreed otherwise.

On that note, you don’t have to feed them exactly what the guests are eating. Ask your caterer about vendor meals; they should be cheaper.

Post # 12
1116 posts
Bumble bee
  • Wedding: August 2008

Neither our band nor photographer required us to provide them with dinner.  But we looked at the hours our 2 photographers (15 hours) and 8 band members (8 hours) were going to be with us for the day.  We decided it would be a nice gesture, and keeps the vendors happy and doing their best work.

I think if you can make it work in your budget, it is much appreciated by the vendors.  But if you decide not to, make sure to let them know ahead of time so they can bring their own food.  You don’t want someone passing out on you.

We were able to provide them with a 3-course, single plated meal at a lower cost vs. our regular 10-course dinner.  Like a previous person said, they won’t have time to eat a full meal anyway.

Post # 13
1156 posts
Bumble bee
  • Wedding: March 2005 - Westside Loft, New York

It was in out contracts to provide our vendors dinner.  Luckily our venue provided vendor meals free of charge.

Your venue may offer a discounted rate for vendor meals?  It never hurts to ask. 

Post # 14
2249 posts
Buzzing bee
  • Wedding: March 2020

we are feeding ours- i figure if we don’t feed them we should have to let them go get food like at your job where they give you a lunch break, and i don’t want either of my photographers leaving! (not that they would) the lower priced vendor meals are great our caterer does them they get all of the food on a plate so they can eat quickly. we only have 4 vendors though- 2 photog 1 dj and a day of coordinator.

Post # 15
6659 posts
Bee Keeper
  • Wedding: May 2010

We are feeding everyone! It’s in the contracts.

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