(Closed) DIY Brides – are you hiring a "day of event coordinator?"

posted 6 years ago in DIY
Post # 3
Member
3471 posts
Sugar bee
  • Wedding: July 2012 - The Gables Inn, Santa Rosa, CA

I am an event coordinator by trade, so I understand the issue– I’m getting married next month and it’s the most ridiculus thing that I was stressing about finding someone to do MY job!!! 

This is something you can talk to your BMs about at the rehearsal, if you think they’re the type of gals who can catch on quickly– or you can hire a coordinator for just the ceremony (unless there’s more you want them to do).  Also, depending on how DIY you’re going, a DJ can also be a good person to give the signal to walk.  Or does your venue have a point person for the day? 

I had 2 friends get married earlier in the year and I offered my services as a wedding gift to both of them, and in return they have asked if they could help with our wedding, so I’ve been splitting the duties between them and gicing them a crash course in how to coordinate; I am fortunate I have them ready and willing– I hope you find someone!!!

Post # 4
Member
139 posts
Blushing bee
  • Wedding: August 2012

I am DIY’ing everyting too. We don’t have a wedding party at all, so it will be easy to figure out when to go. It will be me and my dad. But I have hired a student event planner to help for the day.  She is going to cue the music for the ceremony and then she will set up the tables and decorate them/put place cards out after the ceremony. (they are in the same place) After that she is going to go and pick up the food we have ordered from a restaurant.  I was originally going to just have some family help out with this stuff; but with the bees help I decided to just hire someone and let the guests (and myself) enjoy the day. It will cost $100 for her to come and help for 4 hours. Money well spent!

Post # 5
Member
200 posts
Helper bee
  • Wedding: September 2012

I’m pretty much DIY. I found a free Month of Coordinator last year and signed a contract. I won’t be having any bridesmaids so that’s a plus. She will be dealing wih all my vendors and everything is.

Post # 6
Member
85 posts
Worker bee
  • Wedding: January 2013

YES, I’m doing a lot of DIY and I was getting super nervous about who was going to set everything up to my liking, especially since my ceremony and venue are in two different places and I wouldn’t have time to oversee anything.  I originally thought I’d just ask my friends to help, but then realized that the friends I trusted to do a great job were my close friends that I would hate to have “working” that day. 

So I found a day-of coordinator that specializes in DIY weddings and making your personal vision come true.  They work for much lower rates than any of the other places I had quoted, and they’ve been such a big help not only in giving me peace of mind, but even helping me find better deals, more affordable vendors, and focusing my vision, since it was all over the place. 

It was money I hadn’t planned on spending at first, but I think it’ll be well worth the investment at the end of the day (and will probably pay for itself in the resulting vendor savings).  After I booked them, I stopped having stress-dreams!!  🙂

Post # 7
Member
184 posts
Blushing bee
  • Wedding: September 2012

We were lucky enough to have a day-of coordinator come with our venue.

I’m also doing everything DIY and trust me, this girl is a lifesaver.  She’s taking care of all of the timing, and the little details in the ceremony and reception that I would have completely overlooked otherwise.

 

Post # 8
Member
354 posts
Helper bee
  • Wedding: November 2012

I asked a friend of a friend who is contemplating a career switch to wedding planning if she was interested in being my DOC.  She agreed and has solicited the help of her wedding coordinator in the planning process.  She will take care of transporting my DIY flowers to the venue and setting up the flowers and other decor.  She is doing it for free, but I plan to give her a gift certificate to a nice restaurant as a thank you and she will also have free use of my wedding photos for her portfolio and a reference if she decides to start a wedding planning business.

If she had declined, my plan was to search the weddingbee classified for a local DOC who is getting started and offering free or discounted services.  Yes, they are not as experienced, but mostly I just want someone to deal with the little stuff that I would otherwise deal with. 

Post # 9
Member
4 posts
Wannabee
  • Wedding: June 2012

My wedding was just this past Saturday and although the initial investment for a day-of-coordinator was balked at by my now-husband, we both agree now that it was the BEST decision we made. Our wedding was mostly DIY, down to crafting all of our flowers. Our coordinator made sure that we had absolutely nothing to worry about on our day. She did all the running around and worrying and doing, and allowed us to truly enjoy our hard work, love, our guests and most of all, OUR DAY. It was well worth the money, to make sure someone else was there to ensure that everything ran smoothly and that nothing was overlooked. 

Post # 10
Member
128 posts
Blushing bee
  • Wedding: May 2012

I hired a DOC because i had DIY centerpieces and ceremony decor.

 

BEST INVESTMENT EVER!

Post # 11
Member
111 posts
Blushing bee
  • Wedding: January 2013

My venue comes with a DOC and I am super excited because a lot of our things are DIY and I knew I would need help setting up!

Post # 12
Member
2692 posts
Sugar bee
  • Wedding: November 2012

I am planning to hire a helper (she is a cousin of fmil and we hire her a lot to help out with parties).  She will help with the Rehearsal Dinner and set up and then on wedding day.  I am making a list for her of what I need her to do.  She will help out with the Bridal Party and when they need to walk (we’ll iron out the details at the rehearsal). 

She’ll also help me set up the reception venue the morning of. 

Post # 13
Member
250 posts
Helper bee
  • Wedding: April 2012

We did a lot of DIY, and I totally hired a DOC.  My reasoning is that their sole purpose at this wedding is work.  I really wanted my family and friends to be able to enjoy themselves, and not have to worry about if the cake arrived, or who needs to be where for pictures.  And really, if I ask a friend to help out, and they end up overwhelmed, or something falls through the cracks, I have no one to blame but myself for wanting to save some money.  But if a vendor messes up, then we can negotiate on what the recours would be.  And for the record, they were fantastic.

We hired one for about 5 hours, from when the venue closed, so that they could help there and receive the vendors, to when dinner started.  Because once everyone is eating, our DJ took over for announcing speeches, etc.

Hope this helps.

Post # 14
Member
2359 posts
Buzzing bee
  • Wedding: September 2012

our venue comes with a day of coordinator.  Thank god. 

Post # 15
Member
386 posts
Helper bee
  • Wedding: August 2012

They are expensive

Post # 16
Member
128 posts
Blushing bee
  • Wedding: May 2012

Ladies – make sure that your venue’s DOC will actually set up DIY stuff for you.  Mine came with one too but they do not set up DIY stuff.

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