(Closed) DIY centerpieces – how do you set up on day of wedding?

posted 5 years ago in DIY
Post # 3
Member
7610 posts
Bumble Beekeeper

I did my own and I went in the night before.  Has your venue given you any idea if that’s a possibility?  If not, you should find out when they’re open and try to fly in as early as possible.  If you can do it the night before, definitely do, you will be very busy on the day of and don’t need any extra things to worry about!

Post # 4
Member
1326 posts
Bumble bee
  • Wedding: August 2013

There were 3 venues we were debating on. The venue we went with does all the setup for you. The other two let you go in the evening before to setup. I would ask if this is a possibility, as doing it the day of might be a little stressfull or time consuming.

Post # 5
Member
705 posts
Busy bee
  • Wedding: July 2013

For worst case scenario and the venue does not allow you to go in the night before, get everything you can ready to go as early as possible.  So let’s say you’re doing DIY floral arrangements.  Get the vases prepped the week before, the floral foam soaking 2 days before and buy the flowers the day before and arrange them.  Then the morning of, all you have to do is drop them off.

If it’s non floral (totally the way to go imo) then just get everything purchased and have an idea of how you want them to go way ahead of time.  Then a month or so before the wedding, pack them up so that they would be easy to pick up and assemble for each table–for example if you need Item A, B, C and D on each table, then pack them in groups of A, B, C and D so all you have to do is pull things out and put them on the table.

Post # 6
Member
516 posts
Busy bee
  • Wedding: September 2012

My venue won’t let us in until the time frame we’ve booked, so we’re doing centerpieces that can literally just be whacked on the tables in a few seconds. They are birdcages with silk flowers inside. They can be made well ahead of time and don’t require the delicate handling that real flowers would.

Post # 7
Member
3093 posts
Sugar bee
  • Wedding: June 2013

The owner of our venue does setup unless it’s really extravagant in which case we have a couple hours before the start of the festivities where we’re allowed to go in and do some work.  Our centerpieces are simple though…maybe a little overdone with candles that will all have to be lit 🙂 🙂

Post # 8
Member
3314 posts
Sugar bee
  • Wedding: October 2010

I had a wedding planner who took care of all of that for me.  🙂

Post # 9
Member
2494 posts
Buzzing bee
  • Wedding: July 2012

 Seriously 99% of the reason I hired a wedding planner. I am doing floating candles with rocks and a stem in each. To make it SUPER easy, I put everything together so all the coordinator has to do is chuck a pitcher of water and a candle in each one. To bring them to the venue, we got a bunch of small boxes and put everything (centrepiece materails, meus, favours, kissing bell) for table one in box one, table two in box two, etc, etc. Hopefully it makes it very easy for our coordinator.

Post # 10
Member
1094 posts
Bumble bee
  • Wedding: August 2013

I think it depands on the venue!  I’m super lucky that my venue includes set up. We drop all the items off a few days before and the guy does a mock table up and sends us a picture for approval.  It was what pretty much sold me on the place (on top of the goegeous room, floor to ceiling windows etc etc). 

However, if yours doesn’t allow that, and you can’t come the day before, it’s best to designate a super trustworthy friend/family not in the bridal party to act as your stage manager and set it up for you while you’re getting ready.

Post # 11
Member
171 posts
Blushing bee
  • Wedding: July 2012

i had all the groomsmen and my husband set it up.  i made my own centerpieces with manzanita branches (came out great) with crystals and candles hanging from them .  turned out amazing and very pro looking

Post # 12
Member
4355 posts
Honey bee
  • Wedding: June 2013

I’m having a friend of the family go in and arrange them. As well as adding candles and favors to the tables. I will be popping in to the reception venue after the ceremony to drop off a large arrangement from the church (that won’t fit anywhere but our awesome limo bus) so I’ll get a look to make sure everything is good before guests arrive.

We had to make this arrangement since our venue doesn’t allow anyone in until 10am the day of the wedding and my ceremony is at 1pm, just not enough time to pop in while I’m getting ready (even though the venue is 5 minutes from my house where we are getting ready).

Post # 13
Member
4355 posts
Honey bee
  • Wedding: June 2013

@nellie_pie:  OH!! So smart.. I’m totally going to send FI over to check if they need help/everything is getting set up as planned.

Post # 14
Member
2239 posts
Buzzing bee
  • Wedding: October 2012

The nice thing about our venue is they said we could drop stuff off & they’d set things up.  So we basically can drop things off either the night before or early the morning of and they’ll make it happen.  Afterwards we will be able to easily break down our centerpieces (we just need to take the candles out, empty out the little gem rock thingies, put them in a box and roll out lol.  Our centerpieces are easy because our venue supplies the hurricane candle holders & mirrored tiles.  We just need to deal with the candles, tea light holders, tea light candles, and gem thingies.  Easy enough 🙂

Post # 15
Member
4416 posts
Honey bee
  • Wedding: June 2012

We just went to the venue the morning of the wedding and did it. It was actually pretty fun, and I felt MUCH better after it was done, as this was the last real source of stress for me. Our hair and makeup people weren’t arriving until 11am so there was plenty of time.

Post # 16
Member
640 posts
Busy bee
  • Wedding: October 2012

If they won’t let you set up the night before and you absolutely don’t want to have to stress over it the day of you may want to look into getting an Day of Coordinator (DOC) or even just a coordinator by the hour. You can search on weddingwire for local coordinators and most have information on prices and services on their websites.I am doing all the decor myself and I opted to get a DOC so I wouldn’t have to stress the day of, atleast about that! 🙂  Good luck!

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